Assistant, Executive

Element Fleet Management; Minneapolis (MN); On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Health and welfare benefits

Paid time off (vacation, sick leave, &

Paid time off (vacation, sick leave, &

Job summary

Element Fleet Management in Hopkins, MN is seeking an Executive Assistant to enable EVP effectiveness through proactive planning, calendar, travel, and meeting management, ensuring smooth operations and seamless coordination with senior leaders, clients, and teams.

This role supports the EVP's focus on strategic priorities and key constituencies, provides back-up to peers, and helps create a welcoming office environment, with a strong emphasis on confidentiality and cross-functional

Qualifications

• 10+ years in demanding administrative roles supporting multiple executives.
• Proficient with Microsoft Office.
• Familiar with AI tools (Copilot / GPT).
• Strong organizational skills with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as gatekeeper bridging EVP and team.
• Manage EVP calendar and prioritize inquiries.
• Handle travel, meetings, and expense reports.
• Organize calendars, materials, and follow-up actions.
• Support EVP’s direct reports in the commercial function.
• Schedule departmental meetings and prepare agendas.
• Coordinate on-site client meetings and IT setup.
• Collaborate with EA peers across the organization.
• Provide backup support for vacations and events.
• Provide hospitality to office guests.

Skills

Microsoft Office

Calendar management

AI tools familiarity

Discretion

Organizational skills

Education

College/University degree preferred

Job description

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re‑defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like‑minded people on our team.

About The Role

We’re looking for an Executive Assistant to join our team as Executive Assistant. In this role, you will enable Executive Vice President (EVP) effectiveness and wellness via proactive planning and management of the EVP’s focus and impact on strategic priorities and key constituencies. You will ensure the office of the EVP runs smoothly, including calendar, travel, meeting management, on‑site client meeting organization, and deliverables. You will also be accountable for effective coordination across stakeholders and Executive Assistant peers, including senior leaders, clients, investors, partners, and employees.

What You’ll Do

• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the EVP and team.
• Provide sophisticated calendar management for EVP, prioritizing inquiries and requests while troubleshooting conflicts.
• Complete administrative tasks including special projects, meeting preparation, correspondence, travel arrangements, and expense reports.
• Organize calendars, materials, meeting preparation, follow‑up actions, decisions, and resolutions.
• Provide support to EVP’s direct reports within the commercial function.
• Schedule departmental meetings and prepare and distribute meeting agendas and materials.
• Lead coordination of on‑site client and prospective client meetings, including logistics and IT setup.
• Collaborate with Executive Assistants and Administrative Assistants across the organization.
• Provide backup support to the Executive Assistant cohort for vacations, special events, and leaves of absence.
• Provide hospitality to office guests and help create a welcoming work environment.

Basic Qualifications

• 10+ years’ experience in demanding administrative positions supporting multiple individuals and involving considerable executive exposure.
• Competent in Microsoft Office suite of products.
• Comfortable utilizing AI tools (copilot / GPT).
• Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to handle confidential information with discretion.

Preferred Qualifications

• Education: College/University degree preferred.
• Strong written, verbal, and interpersonal communication skills.
• Robust interpersonal skills with evidence of teamwork and collaboration.
• Highly resourceful team‑player with the ability to also be extremely effective independently.
• Deep experience with Microsoft platform, expense reporting software, and online tools.Judgment in decision making and problem solving while working independently.

Location

Current Location: Hopkins, MN

The hiring base salary range for this position is $62,400 to $93,600 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.

What’s In It For You

• A culture of innovation, empowerment, decision‑making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time‑off programs (vacation, sick leave, and holidays)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability‑related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [e-mail] or call (800) 665‑9744. Element Fleet Management also uses AI‑assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your résumé and screening responses) to identify job‑related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer – they assist recruiters and hiring managers. Final hiring decisions are made by people.

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