Executive Administrative Assistant — EVP Travel & Calendar Lead

Unique Vacations Inc.; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health

Vision

Employer paid life insurance

Sick days

9 Holidays

Tuition assistance

Parental leave

401K plan

Job summary

Unique Vacations, Inc. seeks an Executive Administrative Assistant to support the EVP of Sales and Industry Relations in a fast-paced Miami office.

Responsibilities include calendar management, travel coordination, reporting, and coordinating meetings with internal staff and external partners. Ideal candidates will have strong typing, writing, customer service, and organizational skills, with the ability to multitask, prioritize, and handle confidential information with integrity in a dynamic

Qualifications

• Excellent typing and writing skills are required.
• Must have excellent people skills, customer service, and telephone etiquette.
• Must be able to multi-task and prioritize accordingly.
• Detail oriented and possess organizational skills.
• Must be able to work independently as well as in a team setting.
• Must have problem solving ability.

Responsibilities

• Acting as liaison between EVP and other staff.
• Arrange EVP’s travel schedule (air, hotel, car rental).
• Read and route incoming mail for EVP.
• Answer and screen EVP and other Sales Team calls.
• Prepare Agency Profile Briefs for EVP.
• Compose and send emails to the Travel Advisor database on behalf of the EVP.
• Assist with special projects at EVP’s request.
• Draft and send Letters as needed.
• Assist with various Sales functions.
• Organize events (Breakfasts, Luncheons, and Dinners).

Skills

Typing

Writing

Customer service

Telephone etiquette

Multitasking

Organizational skills

Independent work

Problem solving

Travel readiness

Education

Bachelor's degree in Business Administration

Job description

Unique Vacations, Inc. seeks an Executive Administrative Assistant to support the EVP of Sales and Industry Relations in a fast-paced Miami office.

Responsibilities include calendar management, travel coordination, reporting, and coordinating meetings with internal staff and external partners. Ideal candidates will have strong typing, writing, customer service, and organizational skills, with the ability to multitask, prioritize, and handle confidential information with integrity in a dynamic