Senior Executive Assistant to Division VP

Walgreens Co.; Deerfield (IL); On-site; USD 21,000 - 46,000; Full time

Job summary

Walgreens Co. in Deerfield, IL is seeking an experienced administrative professional to support the head of a large organization unit. Under limited supervision, you will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

You will interact with executives and staff, arrange travel, assist with budgeting, and ensure smooth operation of the office. Strong Microsoft Office skills and the ability to multitask are essential; prior experience

Qualifications

• High School Diploma/GED and at least 1 year of general administrative experience.
• Experience coordinating and scheduling multiple events simultaneously.
• Experience managing calendar for 1 or more individuals.
• Experience working with individuals at the executive level.
• Experience building and maintaining relationships within a team.
• Basic email and internet skills.
• Intermediate Microsoft Excel skills (SUM, borders, width, charts, text wrap).
• Intermediate PowerPoint skills (themes, transitions, layout).
• Intermediate Word skills (headers, page breaks, tables).
• Experience prioritizing/organizing and meeting deadlines.
• Ability working with minimal supervision.

Responsibilities

• Structures, organizes and expedites the activities and workload of the head of the unit’s office.
• Screens correspondence and prioritizes or refers to the head of the unit; responds or composes routine messages.
• Screens and prioritizes telephone calls; redirects to appropriate staff; resolves issues per policy.
• Prepares reports, presentations, and documents; maintains databases and records.
• Assists in compiling the unit’s annual budget; processes expense reports and invoices.
• Communicates the head’s instructions with various individuals or departments; handles confidential information.
• May manage administrative projects and coordinate timelines for completion.
• Makes travel arrangements and prepares itineraries for the head of the unit.
• Provides administrative support for multiple managers as needed; may delegate and mentor staff.
• May coach and provide input on performance.

Skills

Calendar management

Executive-level interface

Time management

Confidential handling

Communication

Relationship building

Education

High School Diploma/GED

Associate's or Bachelor's Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Walgreens Co. in Deerfield, IL is seeking an experienced administrative professional to support the head of a large organization unit. Under limited supervision, you will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

You will interact with executives and staff, arrange travel, assist with budgeting, and ensure smooth operation of the office. Strong Microsoft Office skills and the ability to multitask are essential; prior experience