Senior Executive Assistant - Calendar & Travel Lead

Walgreens; Deerfield (IL); On-site; USD 65,000 - 114,000; Full time

Job summary

Walgreens is seeking an experienced executive assistant to provide advanced administrative support to a top‑level executive. The role involves handling confidential matters, coordinating complex calendars, travel, and meetings, and ensuring efficient operation of the executive's office.

The ideal candidate will manage multiple priorities, prepare reports, liaise with internal and external contacts, and contribute to budgeting and project coordination as needed.

Qualifications

• High School Diploma/GED with admin experience? (translated from context)
• 2+ years of general administrative experience
• 2+ years coordinating multiple events
• 2+ years managing calendar for individuals
• Experience working with executives
• Strong email and internet skills
• Excellent time-management and deadline tracking
• Ability to work with minimal supervision
• Advanced Excel and PowerPoint skills

Responsibilities

• Structure and expedite the executive's office workflow and improve efficiency.
• Screen high-level correspondence and calls, prioritizing urgency and tact.
• Prepare and present reports, analyze data, and format information for executives.
• Coordinate travel arrangements and meeting logistics for executives.
• Gather information from executives and prepare summaries for review.
• Lead or support administrative projects and budgeting activities.
• Provide support for multiple executives as needed.

Skills

Calendar management

Executive support

Travel coordination

Multi-tasking

Communication with executives

Education

Associates or Bachelor's Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Outlook

Lotus Notes

Job description

Walgreens is seeking an experienced executive assistant to provide advanced administrative support to a top‑level executive. The role involves handling confidential matters, coordinating complex calendars, travel, and meetings, and ensuring efficient operation of the executive's office.

The ideal candidate will manage multiple priorities, prepare reports, liaise with internal and external contacts, and contribute to budgeting and project coordination as needed.