Executive Administrative Partner to Senior Leadership

Walgreens; Deerfield (IL); Vor Ort; USD 21.000 - 45.000; Vollzeit

Zusammenfassung

Walgreens seeks an experienced administrative professional to support the head of a large organizational unit under limited supervision. You will help develop and maintain records, coordinate data, and distribute information to staff while handling confidential matters with discretion.

Responsibilities include organizing calendars, arranging meetings and travel, preparing reports and presentations, processing invoices, and communicating instructions across departments.

Qualifikationen

• High School Diploma/GED and at least 1 year of general administrative experience.
• Experience coordinating and scheduling multiple events simultaneously.
• Experience managing calendar for 1 or more individuals.
• Experience working with individuals at the executive level.
• Experience building and maintaining relationships within a team.
• Basic email and internet explorer skills.
• Intermediate level skill in Microsoft Excel (e.g. SUM, borders, column width, charts, wrap, sort, headers/footers).
• Intermediate level skill in Microsoft PowerPoint (e.g. themes, spacing, inserting pictures, slide layout, transitions).
• Intermediate level skill in Microsoft Word (headers, page breaks, tables).
• Experience using time management to track multiple projects with deadlines.
• Ability to work autonomously and escalate when necessary.

Aufgaben

• Structures, organizes and expedites the head of the unit’s office workload; prioritizes schedules and meetings.
• Screens correspondence and responds or refers as appropriate; represents the head professionally.
• Screens and prioritizes telephone calls and redirects as needed.
• Prepares reports, presentations, documents; maintains databases and records.
• Assists in compiling the unit’s annual budget; processes expense reports and invoices.
• Coordinates the head of the unit’s instructions with staff; handles confidential information.
• May manage administrative projects and gather research for reports.
• Makes travel arrangements and prepares itineraries for the head and direct reports.
• Provides admin support for multiple managers; may delegate to junior staff.
• May coach and mentor junior staff and provide performance input.

Kenntnisse

Calendar management

Executive support

Communication

Time management

Ausbildung

Associate's or Bachelor's degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Email management

Jobbeschreibung

Walgreens seeks an experienced administrative professional to support the head of a large organizational unit under limited supervision. You will help develop and maintain records, coordinate data, and distribute information to staff while handling confidential matters with discretion.

Responsibilities include organizing calendars, arranging meetings and travel, preparing reports and presentations, processing invoices, and communicating instructions across departments.