Senior Executive Assistant to Division Chief

umiami; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami Health System in Miami, FL is seeking a full-time Executive Assistant to support the Division Chief of Digestive Health and Liver Diseases, handling calendar, travel, communications, and special projects to keep executive operations efficient.

This role requires strong discretion, independent judgment, and the ability to train staff. Reporting to the Assistant VP and above, you will prepare memos, presentations, and manage events and recruitment support.

Qualifications

• Associate’s degree in relevant field.
• Minimum 5 years of relevant experience.
• Strong written and oral communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and calendar management.

Responsibilities

• Provide high-level executive support to the Division Chief and senior leadership.
• Manage calendar, meetings, and travel arrangements.
• Prepare memos, reports, and presentations.
• Coordinate events and special projects.
• Supervise clerical staff as needed.

Skills

Office organization

Communication

Discretion

Scheduling

Data handling

Education

Associate’s degree

Tools

Microsoft Office

Job description

The University of Miami Health System in Miami, FL is seeking a full-time Executive Assistant to support the Division Chief of Digestive Health and Liver Diseases, handling calendar, travel, communications, and special projects to keep executive operations efficient.

This role requires strong discretion, independent judgment, and the ability to train staff. Reporting to the Assistant VP and above, you will prepare memos, presentations, and manage events and recruitment support.