Strategic Executive Assistant to the ED | Hybrid

Illinois Housing Development; Chicago (IL); Híbrido; USD 69.000 - 87.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Paid time off

Medical, dental, vision, and life保险

401(k) plan with immediate vesting

Tuition reimbursement

Flexible spending accounts

Descripción de la vacante

The Illinois Housing Development Authority (IHDA) is seeking a highly organized, proactive Executive Assistant to the Executive Director to provide high‑level administrative and operational support to the agency's executive leadership. This role keeps the Executive Office running efficiently, manages competing priorities, coordinates communications, and ensures initiatives move forward.

The ideal candidate is strategic, discreet, and capable of partnering with senior leadership and external

Formación

• Bachelor's degree in Business Administration, Public Administration, Political Science, Communications, or related field; equivalent professional experience.
• 3–5 years of progressively responsible experience providing direct administrative support to senior executives, C-suite leaders, corporate officers, or agency heads.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated experience managing complex executive calendars, coordinating meetings, and balancing multiple priorities in a fast‑paced environment.
• Exceptional written and verbal communication skills, with strong attention to detail and the ability to prepare polished, professional documents.
• Strong organizational, analytical, and problem‑solving skills, with a demonstrated ability to anticipate needs and take initiative with minimal direction.
• Ability to build effective working relationships with executive leadership, internal teams, and external stakeholders.
• Demonstrated discretion, sound judgment, and professionalism when handling confidential or sensitive information.
• Ability to adapt to changing priorities while consistently meeting deadlines and maintaining a high level of accuracy.

Responsabilidades

• Provide strategic executive support: manage the ED's calendar, coordinate meetings, prioritize requests.
• Track action items, deadlines, and follow-up communications.
• Draft and prepare professional correspondence, memos, presentations.
• Facilitate communication between the ED, senior leadership, officials, partners, and external stakeholders.
• Prepare for high-level meetings with materials and logistics.
• Support strategic initiatives related to affordable housing and policy.
• Coordinate travel and stakeholder events.
• Support governance and backup for Board meetings.
• Identify tools and processes to improve efficiency.

Conocimientos

Executive support

Calendar management

Communication

Organization

Problem-solving

Stakeholder management

Discretion

Educación

Bachelor's degree or equivalent experience

Herramientas

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Descripción del empleo

The Illinois Housing Development Authority (IHDA) is seeking a highly organized, proactive Executive Assistant to the Executive Director to provide high‑level administrative and operational support to the agency's executive leadership. This role keeps the Executive Office running efficiently, manages competing priorities, coordinates communications, and ensures initiatives move forward.

The ideal candidate is strategic, discreet, and capable of partnering with senior leadership and external