Executive Administrative Assistant to Bureau Chief

State of Illinois; Springfield (IL); On-site; USD 65,000 - 93,000; Full time

Benefits offered by this job

Pension Program

Health, Life, Dental and Vision ins.

Paid vacation and sick days

Paid holidays

Job summary

The Illinois Department of Human Services seeks an Administrative Assistant I for the Bureau of Expenditure Accounting in Springfield, IL. The role provides high-level staff support, manages confidential records, and coordinates essential office functions to ensure timely responses and efficient operations.

Key duties include handling correspondence, maintaining databases, coordinating personnel transactions, and supporting the Bureau Chief in scheduling and document preparation, with a standard

Qualifications

• Four-year college degree or higher in public or business administration.
• One year of professional experience in public/private sector or completion of an agency-approved management training.
• Experience providing administrative support in a professional setting is preferred.

Responsibilities

• Serve as staff assistant to Bureau Chief and handle special projects.
• Coordinate correspondence and manage confidential records.
• Develop and maintain complex databases for tracking assignments.
• Coordinate personnel transactions including grievance and discipline.
• Schedule Bureau Chief meetings and prepare support documents.
• Order supplies and act as property control coordinator.

Skills

Administrative support

Project coordination

Confidentiality

Time management

Education

Four-year college

Tools

Microsoft Office Suite

Word

Outlook

Excel

PowerPoint

Job description

The Illinois Department of Human Services seeks an Administrative Assistant I for the Bureau of Expenditure Accounting in Springfield, IL. The role provides high-level staff support, manages confidential records, and coordinates essential office functions to ensure timely responses and efficient operations.

Key duties include handling correspondence, maintaining databases, coordinating personnel transactions, and supporting the Bureau Chief in scheduling and document preparation, with a standard