Senior Executive Assistant to CTO & Leadership Team

Crusoe Energy Systems; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) match

Mental health support

Job summary

Crusoe Energy Systems is seeking an experienced Executive Assistant to directly support the CTO and senior VP-level leaders within the CTO organization. The role requires deep embedding with the engineering, IT, and security teams to efficiently manage calendars, travel, expenses, and high-stakes communications.

The EA will coordinate with direct reports, streamline meeting cadences, prepare confidential correspondence, and drive leadership offsites and all-hands events.

Qualifications

• 3–5 years of experience in an executive administrative role at a global tech company.
• Experience directly supporting VP-level or above executives in Engineering, IT, and Security.
• Discretion and confidentiality with sensitive information.
• Proficiency with Google Workspace – Gmail, Calendar, Docs, Sheets, Slides.
• Plan and execute team offsites, all-hands, or large-scale events.
• Strong written and verbal communication skills.
• Collaborate across Engineering, Product, Finance, and Workplace teams.

Responsibilities

• Manage complex CTO calendar and coordinate internal/external meetings.
• Process expense reports and track reimbursements for executives.
• Arrange domestic and international travel and itineraries.
• Support leadership meetings, offsites, leadership summits, and all-hands.
• Coordinate with direct reports and manage team communication channels (Slack, Google Groups).
• Develop meeting agendas, capture notes, and ensure follow-through on action items.
• Lead planning and logistics for leadership offsites and large events.
• Identify and implement processes to improve collaboration and productivity.
• Coordinate travel, conferences, and events with other EAs.
• Assist with personal tasks for leadership when needed.
• Handle additional clerical duties and be available during work week.

Skills

Calendar management

Expense management

Travel coordination

Executive support

Communication

Discretion

Prioritization

Stakeholder management

Team collaboration

Tools

Google Workspace

Slack

LLM automation

Job description

Crusoe Energy Systems is seeking an experienced Executive Assistant to directly support the CTO and senior VP-level leaders within the CTO organization. The role requires deep embedding with the engineering, IT, and security teams to efficiently manage calendars, travel, expenses, and high-stakes communications.

The EA will coordinate with direct reports, streamline meeting cadences, prepare confidential correspondence, and drive leadership offsites and all-hands events.