Senior Executive Assistant to CEO | Strategic Admin Lead

Bell Ambulance, Inc.; Milwaukee (WI); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare Coverage

Flexible Spending Accounts

Company-Sponsored Life & Disability

Job summary

Bell Ambulance, Inc. is seeking a Senior Executive Assistant to serve as the primary administrative partner to our President & CEO and to support the Executive Leadership Team.

This critical role requires executive-level judgment, proactive foresight, and discretion across our Milwaukee operations and national AAA engagements. The position demands 5–8+ years of C-suite support, advanced Google Workspace proficiency, and a Bachelor's degree in a related field.

Qualifications

• 5–8+ years of administrative experience supporting C-suite executives.
• Experience in large enterprise or corporate structure.
• Proven accuracy, meticulous detail management, and organizational leadership.
• Advanced expertise in Google Workspace and administrative tools.
• Superior written and verbal communication skills.
• Ability to operate autonomously in a fast-paced environment.
• Experience liaising with external boards, trade associations, or national organizations.

Responsibilities

• Manage, reconcile, and optimize complex, fast-changing executive calendars across Google Workspace.
• Triage executive emails, draft high-level executive correspondence, and track urgent follow-ups.
• Assemble and deliver briefing materials, meeting packs, agendas, and reports ahead of meetings.
• Serve as primary contact for internal leaders, external partners, vendors, board members, and legal counsel.
• Coordinate, attend, and record executive leadership meetings; draft minutes and track action items.
• Monitor deliverables and manage ad-hoc projects across departments.
• Process executive expense reports and organize secure digital records in Google Drive.
• Maintain discretion and confidentiality regarding sensitive information.
• Manage the CEO’s master action-item list and align with AAA commitments.

Skills

Calendar management

Executive support

Google Workspace

Email triage

Travel coordination

Discretion & confidentiality

Communication skills

Education

Bachelor's Degree in Business Administration, Communications, or related field

Tools

Gmail

Google Calendar

Docs & Sheets

Drive

Job description

Bell Ambulance, Inc. is seeking a Senior Executive Assistant to serve as the primary administrative partner to our President & CEO and to support the Executive Leadership Team.

This critical role requires executive-level judgment, proactive foresight, and discretion across our Milwaukee operations and national AAA engagements. The position demands 5–8+ years of C-suite support, advanced Google Workspace proficiency, and a Bachelor's degree in a related field.