Senior Executive Assistant to CEO & AAA Leader

Bell Ambulance, Inc.; Milwaukee (WI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Healthcare coverage

Dental & Vision

401(k) match

Job summary

Bell Ambulance in Milwaukee seeks a Senior Executive Assistant to serve as the primary administrative partner to the President & CEO, supporting the executive leadership team and the CEO’s AAA obligations.

You will manage complex calendars, triage emails, prepare briefing materials, coordinate travel, and act as a polished liaison across departments, boards, and external partners, all while handling highly confidential information.

Qualifications

• 5–8+ years of administrative experience supporting C-suite executives.
• Experience in healthcare or regulated sector preferred.
• Proven ability to manage complex calendars and emails.
• Strong written and verbal communication; professional executive presence.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and optimize executive calendars across Google Workspace.
• Triage executive emails, draft high-level correspondence, and track follow-ups.
• Prepare briefing materials, agendas, and meeting packs in advance.
• Act as liaison with internal departments, external partners, board members, and legal counsel.
• Attend and record meeting minutes; track action items.
• Coordinate domestic and international travel itineraries.
• Maintain discretion over sensitive corporate, personnel, and strategic information.

Skills

Executive support

Calendar management

Email triage

Travel coordination

Discretion & confidentiality

Communication skills

Education

Bachelor's degree (preferred)

High school diploma or GED

Tools

Google Workspace

Job description

Bell Ambulance in Milwaukee seeks a Senior Executive Assistant to serve as the primary administrative partner to the President & CEO, supporting the executive leadership team and the CEO’s AAA obligations.

You will manage complex calendars, triage emails, prepare briefing materials, coordinate travel, and act as a polished liaison across departments, boards, and external partners, all while handling highly confidential information.