Senior Executive Assistant to CEO | Travel & Board Liaison

Bell Ambulance Inc; Milwaukee (WI); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Healthcare Coverage

FSA/HSA

Life & Disability

401(k) Match

Job summary

Bell Ambulance is seeking a Senior Executive Assistant to partner with the President & CEO and support the Executive Leadership Team. The role requires strategic thinking, discretion, and strong calendar governance across local operations and national associations.

You will manage complex calendars, triage emails, prepare briefing materials, and coordinate travel for domestic and AAA-related engagements. The position is based in Milwaukee, Wisconsin, with travel as needed.

Qualifications

• 5–8+ years supporting C-suite executives in large organizations.
• Bachelor’s degree in a relevant field preferred.
• Strong written and verbal communication with executive presence.

Responsibilities

• Manage, reconcile and optimize complex executive calendars in Google Workspace.
• Triages executive email inboxes and drafts high-level correspondence.
• Prepare briefing materials, meeting packs, and agendas ahead of meetings.
• Coordinate, attend and record leadership meetings; draft minutes and action items.
• Coordinate full-lifecycle travel for CEO and AAA engagements.
• Protect confidentiality and manage executive information with discretion.

Skills

Executive calendar management

Email triage

Meeting minutes

Discretion & confidentiality

Written communication

Education

Bachelor's Degree in Business Administration or Communications

High school diploma or GED

Tools

Google Workspace

Job description

Bell Ambulance is seeking a Senior Executive Assistant to partner with the President & CEO and support the Executive Leadership Team. The role requires strategic thinking, discretion, and strong calendar governance across local operations and national associations.

You will manage complex calendars, triage emails, prepare briefing materials, and coordinate travel for domestic and AAA-related engagements. The position is based in Milwaukee, Wisconsin, with travel as needed.