Senior Executive Assistant to CEO & Chairman

Inter-Con Security Systems, Inc.; Pasadena (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Inter-Con Security Systems, Inc. seeks an organized Executive Assistant to provide comprehensive administrative support to the Chairman and President/CEO in Pasadena, CA. You will manage calendars, coordinate travel, and handle confidential correspondence in a fast-paced corporate environment.

The role requires discretion, strong communication skills, and the ability to anticipate needs and juggle multiple priorities while advancing executive priorities and company initiatives.

Qualifications

• High school diploma or equivalent; bachelor's preferred.
• 3–5 years of executive assistant or similar experience.
• Experience supporting senior executives in a corporate or high-growth environment.
• Strong written and verbal communication; excellent organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain complex executive calendars and schedule changes.
• Coordinate domestic and international travel arrangements and itineraries.
• Draft, review, and coordinate executive communications and materials.
• Prepare meeting materials, agendas, and take notes/minutes when requested.
• Track action items and assist with board and leadership meetings.
• Prepare and manage executive expense reports.

Skills

Calendar management

Travel coordination

Written & verbal communication

Organization

Discretion

Independent work

Education

Bachelor's degree preferred

High school diploma minimum

Tools

Microsoft Office

Adobe

Microsoft Teams

Zoom

Coupa (expense/procurement)

Job description

Inter-Con Security Systems, Inc. seeks an organized Executive Assistant to provide comprehensive administrative support to the Chairman and President/CEO in Pasadena, CA. You will manage calendars, coordinate travel, and handle confidential correspondence in a fast-paced corporate environment.

The role requires discretion, strong communication skills, and the ability to anticipate needs and juggle multiple priorities while advancing executive priorities and company initiatives.