Senior Executive Assistant to C-Suite — On-site Alpharetta

Athena Medical Management LLC; Alpharetta (GA); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401k match

Paid time off

Job summary

Women’s Imaging Specialists in Alpharetta is seeking an Executive Administrative Assistant to support our C-Suite in a fast-paced, in-office setting. This role requires strategic partnership, proactive communication, and the ability to anticipate leadership needs to keep the executive team organized and on schedule.

You'll own complex calendars, prepare briefing materials, draft correspondence, screen inquiries, coordinate high-stakes meetings, and handle confidential information with

Qualifications

• 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Strong sense of urgency, excellent follow-through, and ability to anticipate needs
• Exceptional written/verbal communication. Able to draft executive-level correspondence
• Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Preferred: Experience in healthcare, private equity-backed, or growth-stage company
• Professional presence, absolute discretion, and pass background/drug screen

Responsibilities

• Own the executive calendar - Manage complex, ever-changing calendars for senior leadership. Schedule internal/external meetings across time zones, protect focus time, and resolve conflicts before they happen
• Anticipate + execute - Prepare briefing materials, agendas, and follow-ups. Draft emails, presentations, and correspondence. Take meticulous notes and drive action items to completion
• Be the gatekeeper - Screen calls, emails, and requests with professionalism and discretion. Prioritize what needs the executive’s attention vs. what you can handle
• Coordinate high-stakes meetings - Plan leadership meetings, board meetings, and company events: agendas, decks, catering, logistics, minutes, and follow-through
• Manage projects + priorities - Juggle multiple initiatives with limited supervision. Track deadlines, create systems, and keep everything moving with excellent follow-through
• Handle confidential info - Maintain absolute discretion with sensitive business, financial, HR, and personnel matters

Skills

C-Suite support

Highly organized

Communication

Time management

MS Office

Google Workspace

Education

High school diploma

Bachelor’s degree preferred

Tools

Outlook

Teams

Excel

PowerPoint

Google Workspace

Job description

Women’s Imaging Specialists in Alpharetta is seeking an Executive Administrative Assistant to support our C-Suite in a fast-paced, in-office setting. This role requires strategic partnership, proactive communication, and the ability to anticipate leadership needs to keep the executive team organized and on schedule.

You'll own complex calendars, prepare briefing materials, draft correspondence, screen inquiries, coordinate high-stakes meetings, and handle confidential information with