Senior Executive Assistant to Buildings Director

Garver; Rogers (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Garver in Rogers, Arkansas seeks an Executive Assistant to provide senior-level administrative support to the Buildings group. The successful candidate will manage calendars, travel, and communications, applying independent judgment and professional discretion.

This role requires 3+ years of executive support and a Bachelor's degree, strong MS Office skills, and excellent written and verbal communication. You will draft messages, prepare reports, and help maintain policies and procedures for the

Qualifications

• 3+ years of direct senior or executive-level support experience (required)
• Bachelor's degree in business management, administration or related field (required)
• Proficient in Microsoft Office Suite and Microsoft Teams; familiarity with CoPilot
• Advanced written and verbal communication; strong customer service orientation

Responsibilities

• Manage the Director of Buildings’ calendar and travel, coordinate meetings.
• Manage information and coordination between Director and Buildings staff.
• Manage the Buildings Team’s events schedule, lodging and dining reservations, travel reservations and exhibit coordination.
• Attend 4-5 major events per year to confirm all conference and client entertainment is executed as planned, with travel anticipated
• Drive and champion Garver culture initiatives; act as Garver and Buildings Ambassador.
• Prepare expense reports and timesheets for Buildings Director.
• Attend select meetings and take minutes.
• Draft and format internal and external messages from the Director.
• Screen and direct phone calls and emails, distribute correspondence.
• Provide updates and assist in developing Buildings’ policies and procedures.
• Generate ad hoc reports using various business systems or databases.
• Represent the organization in communications, meetings, and conferences.
• Take initiative for personal and professional growth in leadership and organization.
• Other related duties as assigned by the Director.

Skills

Strong communication

Time management

Multi-tasking

Customer service

Education

Bachelor's degree in business management or related field

Tools

Microsoft Office Suite

Microsoft Teams

CoPilot

Copiers & Scanners

Job description

Garver in Rogers, Arkansas seeks an Executive Assistant to provide senior-level administrative support to the Buildings group. The successful candidate will manage calendars, travel, and communications, applying independent judgment and professional discretion.

This role requires 3+ years of executive support and a Bachelor's degree, strong MS Office skills, and excellent written and verbal communication. You will draft messages, prepare reports, and help maintain policies and procedures for the