Executive Assistant

Garver; Rogers (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Garver in Rogers, Arkansas seeks an Executive Assistant to provide senior-level administrative support to the Buildings group. The successful candidate will manage calendars, travel, and communications, applying independent judgment and professional discretion.

This role requires 3+ years of executive support and a Bachelor's degree, strong MS Office skills, and excellent written and verbal communication. You will draft messages, prepare reports, and help maintain policies and procedures for the

Qualifications

• 3+ years of direct senior or executive-level support experience (required)
• Bachelor's degree in business management, administration or related field (required)
• Proficient in Microsoft Office Suite and Microsoft Teams; familiarity with CoPilot
• Advanced written and verbal communication; strong customer service orientation

Responsibilities

• Manage the Director of Buildings’ calendar and travel, coordinate meetings.
• Manage information and coordination between Director and Buildings staff.
• Manage the Buildings Team’s events schedule, lodging and dining reservations, travel reservations and exhibit coordination.
• Attend 4-5 major events per year to confirm all conference and client entertainment is executed as planned, with travel anticipated
• Drive and champion Garver culture initiatives; act as Garver and Buildings Ambassador.
• Prepare expense reports and timesheets for Buildings Director.
• Attend select meetings and take minutes.
• Draft and format internal and external messages from the Director.
• Screen and direct phone calls and emails, distribute correspondence.
• Provide updates and assist in developing Buildings’ policies and procedures.
• Generate ad hoc reports using various business systems or databases.
• Represent the organization in communications, meetings, and conferences.
• Take initiative for personal and professional growth in leadership and organization.
• Other related duties as assigned by the Director.

Skills

Strong communication

Time management

Multi-tasking

Customer service

Education

Bachelor's degree in business management or related field

Tools

Microsoft Office Suite

Microsoft Teams

CoPilot

Copiers & Scanners

Job description

Executive Assistant

Careers

Rogers, Arkansas

Job Title Executive Assistant

Business Line/Corporate Support Buildings

Reports to Director of Buildings

FLSA Classification Non-Exempt (Overtime Rate 1.5)

The Executive Assistant will directly support Garver’s Buildings business line through senior-level administrative support. The individual works independently by applying extensive and diversified knowledge of principles and practices in broad areas of assignments and related fields. They will use creativity, foresight, and mature judgment in recommending solutions to recognized and anticipate problems. They apply knowledge and expertise acquired through progressive experience to recommend resolution to crucial issues and/or unique conditions.

Key Responsibilities

• Manage the Director of Buildings’ calendar and travel, coordinate meetings.
• Manage information and coordination between Director and Buildings staff.
• Manage the Buildings Team’s events schedule, taking responsibility for lodging and dining reservations, travel reservations and exhibit coordination.
• Attend 4-5 major events per year to confirm all conference and client entertainment is executed as planned, with travel anticipated
• Drive and champion Garver culture initiatives (i.e. GarverGives, Connectedness, Wellness, etc.), act as a Garver and Buildings Business Line Ambassador.
• Manage and prepare expense reports and timesheets for Buildings Director.
• Attend select meetings and take minutes.
• Draft and format internal and external messages from the Director.
• Screen and direct phone calls and e-mails, distribute correspondence.
• Provide updates and/or assist in the development of Buildings’ policies and procedures.
• Generate and/or distributes ad hoc reports using various business systems or databases.
• Represent the organization in communications, meetings, and conferences as assigned.
• Take initiative for personal and professional growth (i.e. leadership, problem solving, organization, communication, etc.).
• Other related duties as assigned by the Director.

Education/Professional Experience

• 3+ years of direct senior or executive-level support experience (required)
• Bachelor's degree in business management, administration or related field (required)

Communication Skills

• Strong oral and written communication skills
• Proficient in written and verbal etiquette
• Advanced document review for Garver conformity and quality assurance
• Responsive internal and external customer service

Technical Skills

• Advanced Microsoft Office Suite, to include Microsoft Teams and familiarity with CoPilot.
• Knowledgeable in operating basic office equipment (phones, copiers, scanners, binding equipment, etc.)
• Time management, organizational skills, and multi-tasking
• To be considered, applicants must provide a cover letter with their application.

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee‑owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News‑Record's Top 500 Design Firms list, with more than 1,400 employees, Garver has a people‑first culture that drives innovative, client‑first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.