Executive Assistant

Garver Engineering; Rogers (AR); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Company-paid memberships

License support

Competitive salary

Comprehensive wellness program

Job summary

Garver is seeking an Executive Assistant in Rogers, AR to provide senior-level administrative support to the Buildings business line. The role requires independent work, strong judgment, and proactive problem solving to help the Director of Buildings and team operate efficiently.

Responsibilities include calendar/travel management, meeting coordination, expense/timesheet preparation, minute taking, and drafting communications.

Qualifications

• 3+ years of direct executive-level support experience.
• Bachelor's degree in business management, administration or related field.
• Strong written and verbal communication, and professional etiquette.
• Proficient in MS Office and corporate communications tools.

Responsibilities

• Manage the Director of Buildings' calendar and travel, coordinate meetings.
• Coordinate information flow between the Director and Buildings staff.
• Handle events scheduling, lodging, dining, travel reservations and exhibits.
• Attend key events, confirm conferences and client entertainment.
• Draft and format internal and external messages from the Director.
• Screen calls and emails, distribute correspondence and prepare reports.

Skills

Calendar management

Executive support

MS Office

Travel coordination

Communication skills

Education

Bachelor's degree in business management

Tools

Microsoft Teams

CoPilot

Job description

Executive Assistant

Rogers, Arkansas

Business Line/Corporate Support: Buildings

Reports to: Director of Buildings

FLSA Classification: Non-Exempt (Overtime Rate 1.5)

The Executive Assistant will directly support Garver's Buildings business line through senior-level administrative support. The individual works independently by applying extensive and diversified knowledge of principles and practices in broad areas of assignments and related fields. They will use creativity, foresight, and mature judgment in recommending solutions to recognized and anticipate problems. They apply knowledge and expertise acquired through progressive experience to recommend resolution to crucial issues and/or unique conditions.

Key Responsibilities

• Manage the Director of Buildings' calendar and travel, coordinate meetings.
• Manage information and coordination between Director and Buildings staff.
• Manage the Buildings Team's events schedule, taking responsibility for lodging and dining reservations, travel reservations and exhibit coordination.
• Attend 4-5 major events per year to confirm all conference and client entertainment is executed as planned, with travel anticipated
• Drive and champion Garver culture initiatives (i.e. GarverGives, Connectedness, Wellness, etc.), act as a Garver and Buildings Business Line Ambassador.
• Manage and prepare expense reports and timesheets for Buildings Director.
• Attend select meetings and take minutes.
• Draft and format internal and external messages from the Director.
• Screen and direct phone calls and e-mails, distribute correspondence.
• Provide updates and/or assist in the development of Buildings' policies and procedures.
• Generate and/or distribute ad hoc reports using various business systems or databases.
• Represent the organization in communications, meetings, and conferences as assigned.
• Take initiative for personal and professional growth (i.e. leadership, problem solving, organization, communication, etc.).
• Other related duties as assigned by the Director.

Education/Professional Experience

• 3+ years of direct senior or executive-level support experience (required)
• Bachelor's degree in business management, administration or related field (required)

Communication Skills

• Strong oral and written communication skills
• Proficient in written and verbal etiquette
• Advanced document review for Garver conformity and quality assurance
• Responsive internal and external customer service

Technical Skills

• Advanced Microsoft Office Suite, to include Microsoft Teams and familiarity with CoPilot.
• Knowledgeable in operating basic office equipment (phones, copiers, scanners, binding equipment, etc.)
• Time management, organizational skills, and multi-tasking

To be considered, applicants must provide a cover letter with their application.

Grow With Us

• company-paid professional memberships
• company support for industry licenses and continuing education opportunities
• highly competitive salary packages
• attractive benefits
• comprehensive wellness program; Garver walks the talk when it comes to work-life balance

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.