Strategic Executive Assistant – Buildings Director

GARVER LLC; Rogers (AR); On-site; USD 50,000 - 65,000; Full time

Job summary

Garver, located in Rogers, Arkansas, seeks an Executive Assistant to support the Buildings business line. The role focuses on calendar and travel management, minute-taking, and senior-level administration for the Director of Buildings.

Requirements include 3+ years of executive support, a Bachelor's degree, and strong MS Office skills (Teams; Copilot). The position emphasizes professional communication and organizational excellence within Garver’s collaborative environment.

Qualifications

• 3+ years of direct senior or executive-level support experience
• Bachelor's degree in business management, administration or related field
• Strong oral and written communication skills
• Proficient in written and verbal etiquette

Responsibilities

• Manage the Director of Buildings’ calendar and travel, coordinate meetings
• Manage information and coordination between Director and Buildings staff
• Coordinate Buildings Team’s events, lodging and dining reservations, travel reservations
• Attend major events 4–5 times per year to ensure logistics and client entertainment are executed
• Drive Garver culture initiatives and act as Building Line Ambassador
• Prepare expense reports and timesheets for Buildings Director
• Attend select meetings and take minutes, draft and format messages
• Screen and direct phone calls and emails, distribute correspondence
• Assist in developing Buildings’ policies and procedures
• Generate and distribute ad hoc reports using various systems/databases
• Represent Garver in meetings and conferences
• Pursue personal and professional growth in leadership, problem solving, organization, communication
• Other related duties as assigned by the Director

Skills

Strong communication

Professional etiquette

Document review

Customer service

Time management

Organization

Multi-tasking

Education

Bachelor's degree in business management/administration or related field

Tools

Microsoft Office

Microsoft Teams

CoPilot

Office equipment

Job description

Garver, located in Rogers, Arkansas, seeks an Executive Assistant to support the Buildings business line. The role focuses on calendar and travel management, minute-taking, and senior-level administration for the Director of Buildings.

Requirements include 3+ years of executive support, a Bachelor's degree, and strong MS Office skills (Teams; Copilot). The position emphasizes professional communication and organizational excellence within Garver’s collaborative environment.