Senior Executive Assistant to a Visionary AI Leader

AI Fund; Mountain View (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Profit sharing

Carry interest

Job summary

AI Fund, the startup studio behind Andrew Ng's ecosystem, is seeking a Senior Executive Assistant to ensure seamless support across AI Fund, DeepLearning.AI, and related ventures. You will manage calendars, arrange travel, plan events, prepare briefing materials, and coordinate communications for board meetings and speaking engagements.

The ideal candidate has five plus years of C-suite support, exceptional organization, discretion, and fluency in English, with comfort handling confidential

Qualifications

• Bachelor's degree in business administration or related field.
• At least 5 years of administrative experience supporting C-suite executives.
• Strong calendar management and multitasking with attention to detail.
• Excellent written and verbal English communication.
• Ability to handle confidential information with discretion.
• Experience coordinating events and travel logistics.

Responsibilities

• Manage senior executive calendar and scheduling across multiple time zones.
• Coordinate travel arrangements and event logistics for executives.
• Submit monthly expense reports and manage receipts.
• Draft and edit letters of recommendation and related docs.
• Support board meeting preparations and travel coordination.
• Prepare presentations and reports for executives.
• Handle voicemail follow-ups and daily administrative tasks.
• Assist with communications for speaking engagements and conferences.

Skills

Calendar management

Executive support

Project coordination

Communication skills

Event planning

Education

Bachelor's Degree in Business Administration

Tools

Google Workspace

Microsoft 365

Asana

Slack

Zoom

ChatGPT

Claude

Gemini

Job description

AI Fund, the startup studio behind Andrew Ng's ecosystem, is seeking a Senior Executive Assistant to ensure seamless support across AI Fund, DeepLearning.AI, and related ventures. You will manage calendars, arrange travel, plan events, prepare briefing materials, and coordinate communications for board meetings and speaking engagements.

The ideal candidate has five plus years of C-suite support, exceptional organization, discretion, and fluency in English, with comfort handling confidential