Senior Executive Assistant to a Multi-Company Founder

Shadow Light Studios; United States; Remote; USD 60,000 - 100,000; Full time

Job summary

Shadow Light Studios seeks an experienced Executive Assistant to support our founder and a multi-company portfolio. You will own the executive calendar across several businesses, coordinate timelines with authors, publishers, and Amazon operations, and manage confidential partnerships with precision.

You will thrive under pressure, adapt to shifting priorities, and design scalable systems that improve efficiency across diverse industries.

Qualifications

• 5+ years of executive assistant experience with high-growth companies.
• Managed executives running multiple businesses simultaneously; exceptional written and verbal English communication.
• Experience with complex calendar management across time zones.
• Pro-active mindset and ability to solve problems before they arise.

Responsibilities

• Own the executive calendar across multiple companies and priorities.
• Coordinate complex project timelines with authors, publishers, and Amazon operations.
• Manage high-stakes communication with bestselling authors and enterprise partners.
• Build scalable systems across different business models and industries.
• Handle confidential deals, contracts, and strategic partnerships.
• Filter and prioritize incoming opportunities so the executive focuses on what matters; coordinate travel and events with perfect execution.
• Manage vendor relationships, payments, and operational logistics.
• Create order from chaos when priorities shift at the speed of business.

Skills

EA experience

Calendar management

English communication

Time zone coordination

Vendor liaison

Job description

Shadow Light Studios seeks an experienced Executive Assistant to support our founder and a multi-company portfolio. You will own the executive calendar across several businesses, coordinate timelines with authors, publishers, and Amazon operations, and manage confidential partnerships with precision.

You will thrive under pressure, adapt to shifting priorities, and design scalable systems that improve efficiency across diverse industries.