Executive Assistant to Founder – Calendar & Projects

OpenKrill; United States; Remote; USD 65,000 - 98,000; Full time

Benefits offered by this job

Equipment provided

HMO + 13th month pay

Job summary

LevelUp is seeking an experienced Executive Assistant to support the founder of our fast-moving US-based consulting business. You will determine next steps from concise instructions, manage calendars, coordinate scheduling, and push deadlines forward without prompts.

You will build simple systems, oversee hiring, handle client interactions, and prepare professional presentations. The role demands initiative, excellent written English, and strong multi-time-zone coordination.

Qualifications

• Minimum 4 years directly supporting a founder or senior executive with calendar ownership and task tracking.
• Proven track record of driving work to completion when depends on others.
• Ability to politely push back on senior leadership regarding time, deadlines, or pending items.
• Excellent written English with clear, concise communication on first pass.
• Strong judgment managing calendars across US time zones and protecting focus time.
• Proficiency in Google Workspace and solid MS Office knowledge.
• Hands-on experience configuring and using task/project tools (e.g., Monday.com, ClickUp, Asana, Notion, Trello).
• Experience using AI tools with strong judgment to review outputs before distribution.

Responsibilities

• Update proposals, verify numbers and terms, and manage the approval process to keep deals moving.
• Schedule 20+ meetings weekly while ensuring a sustainable founder calendar with breaks and focus time.
• Resolve calendar conflicts by proposing alternatives and checking priorities.
• Maintain an up-to-date overview of ongoing projects and provide daily briefs for the founder.
• Generate and send invoices, track payments, and chase overdue accounts.
• Screen CVs, schedule interviews, and plan next steps to ensure a smooth candidate experience.
• Coordinate training sessions and retreats, handling agendas, materials, logistics, and communications.
• Transform raw content into polished, professional presentation decks.
• Evaluate and set up simple task management/scheduling tools and drive adoption.

Skills

Calendar management

Written English

Initiative

Attention to detail

Problem solving

Multi-time-zone coordination

AI tools usage

Tools

Google Workspace

Microsoft Office

Monday.com

ClickUp

Asana

Notion

Trello

Job description

LevelUp is seeking an experienced Executive Assistant to support the founder of our fast-moving US-based consulting business. You will determine next steps from concise instructions, manage calendars, coordinate scheduling, and push deadlines forward without prompts.

You will build simple systems, oversee hiring, handle client interactions, and prepare professional presentations. The role demands initiative, excellent written English, and strong multi-time-zone coordination.