Executive Assistant to Leadership — Autonomous Ops & Equity

Tome; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Equity

PTO 3 weeks

Health insurance

Winter holiday break

Work from home Wednesdays

Team events and offsites

Family leave 3 months

401k plan

Commuter stipend

Job summary

Lightfield is seeking an exceptional Executive Assistant to support three members of our leadership team in San Francisco. You’ll manage complex calendars, coordinate travel and logistics, plan company events and offsites, and keep the office running smoothly while solving operational problems as they arise.

You’ll become a trusted partner with significant autonomy, own scheduling decisions, help with recruiting coordination, and help scale processes as Lightfield grows.

Qualifications

• 4+ years supporting VP- or C-level leaders, preferably in fast-growing companies.
• Strong interpersonal judgment and professional communication.
• Proactively uses AI/automation to improve workflows.
• Excellent written communication and adaptability.

Responsibilities

• Manage executive calendars and priorities.
• Coordinate recruiting, travel, and logistics.
• Plan events and offsites, budgets, and vendors.
• Keep the office running smoothly and handle operational problems.
• Build scalable processes and automations.

Skills

Calendar management

Executive support

Travel logistics

Interpersonal skills

AI-forward

Tools

Google Workspace

Slack

Notion

DocuSign

Job description

Lightfield is seeking an exceptional Executive Assistant to support three members of our leadership team in San Francisco. You’ll manage complex calendars, coordinate travel and logistics, plan company events and offsites, and keep the office running smoothly while solving operational problems as they arise.

You’ll become a trusted partner with significant autonomy, own scheduling decisions, help with recruiting coordination, and help scale processes as Lightfield grows.