Senior Executive Assistant to 3 VPs

Figma; California (MO); On-site; USD 127,000 - 269,000; Full time

Benefits offered by this job

Equity

Health, dental, vision

401(k) retirement

Parental leave

Paid time off

Sick leave

Job summary

Figma is seeking an Executive Assistant to three senior leaders for calendar, travel, meetings, and day-to-day support. You’ll partner with the VPs and Director to drive operations, manage prioritization, and maintain a high level of confidentiality in a fast-paced environment.

Based in our SF Hub, the role involves cross-functional collaboration with the People Team and other stakeholders to align on milestones, events, and initiatives, while delivering an exceptional internal and external

Qualifications

• 6+ years of experience in a senior administrative support role.
• Experience in fast-paced environments with adaptivity and inclusivity.
• Outstanding communication with stakeholders, internal and external.
• Ability to prioritize, connect dots, and maintain confidentiality.
• Trusted, reliable support with discretion and proactive planning.

Responsibilities

• Manage calendars, travel, meetings, tasks, notes and emails for VPs and Director.
• Serve as a strategic partner to leadership teams on operations and planning.
• Identify time-management improvements and optimize VP time.
• Sign off on expenses, approve POs and manage related tooling.
• Collaborate with People Team and internal partners on projects and events.
• Prepare content, presentations, and key documents for executives.

Skills

Senior admin support

Communication

Stakeholder management

Time management

Confidentiality

Prioritization

Cross-functional collaboration

Job description

Figma is seeking an Executive Assistant to three senior leaders for calendar, travel, meetings, and day-to-day support. You’ll partner with the VPs and Director to drive operations, manage prioritization, and maintain a high level of confidentiality in a fast-paced environment.

Based in our SF Hub, the role involves cross-functional collaboration with the People Team and other stakeholders to align on milestones, events, and initiatives, while delivering an exceptional internal and external