Senior Executive Assistant - Strategic Support & Travel

Clayco; St. Louis (MO); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Comprehensive Benefits Package

Job summary

Clayco seeks an organized Executive Assistant to support Principals and senior leaders in a fast-paced, professional services environment in St. Louis. You will manage calendars, coordinate travel, prepare materials, and assist with business development and client relations across multiple departments.

The role requires strong communication, discretion, and a proactive approach to anticipate needs and solve problems. A degree is preferred, with 5+ years of experience supporting executives.

Qualifications

• 5+ years of experience supporting senior executives in professional services or corporate environments.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience managing calendars, travel, expense reports, and executive correspondence.
• Excellent written and verbal communication; ability to interact professionally at all levels.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to Principals and Executives, managing calendars, contacts, expenses, and timesheets.
• Coordinate business travel arrangements including transportation, lodging, and itineraries.
• Organize registrations and logistics for conferences, events, and sponsorships.
• Maintain CRM databases with client contacts, pursuits, and prospect information.
• Prepare agendas, meeting materials, minutes, presentations, and executive correspondence.
• Support business development, marketing, and client relations activities.

Skills

Calendar management

Travel coordination

Executive communication

Microsoft Office

Confidentiality

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Teams

Zoom

Webex

Job description

Clayco seeks an organized Executive Assistant to support Principals and senior leaders in a fast-paced, professional services environment in St. Louis. You will manage calendars, coordinate travel, prepare materials, and assist with business development and client relations across multiple departments.

The role requires strong communication, discretion, and a proactive approach to anticipate needs and solve problems. A degree is preferred, with 5+ years of experience supporting executives.