Senior Executive Assistant — Strategic Admin Partner

Hunt Electric Corporation; Eagan (MN); Hybrid; USD 67,000 - 92,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and

Flexible hybrid work schedule

Job summary

Hunt Electric Corporation is seeking an Executive Assistant to support the Project Delivery leadership team. You will manage schedules, travel, meetings, and documentation while upholding strict confidentiality and professional communication.

The role requires 5+ years of executive support experience, proficiency with Microsoft Office, and the ability to multitask in a fast-paced environment. A collaborative, customer-focused mindset is essential for success in our hybrid office setting.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Business Administration or related field preferred.
• 5+ years of proven similar experience directly assisting executive level teams.
• Must be proficient in Microsoft Office products, intermediate in Excel.
• Display a high level of confidentiality in all business matters.
• Ability to work independently as well as in a collaborative team environment.
• Excellent customer service, written and verbal communication skills.
• Strong phone contact handling and active listening skills.
• Self-motivated and able to work in a fast-paced environment with heavy workload.
• Ability to multitask, prioritize and manage time effectively while staying organized.
• Ability to meet deadlines and adapt to changes in priorities.

Responsibilities

• Prepare documents for meetings of the Management team and stakeholders.
• Schedule and maintain calendars for leaders, including the coordination of travel.
• Coordinate internal and external Management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
• Complete expense reports and/or credit card reconciliation.
• Maintain annual subscriptions.
• Schedule and maintain training schedule for teams.
• Collect and communicate monthly financial reports and metrics.
• Organize, maintain and retrieve corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Track and provide feedback and recommendations on organizational continuous improvement efforts.

Skills

Organizational skills

Communication skills

Confidentiality

Independent worker

Team player

Customer service

Phone etiquette

Time management

Multitasking

Adaptability

Education

High school diploma or equivalent

Associate or bachelor’s degree in Business Administration or related field preferred

Tools

Microsoft Office

Excel

Job description

Hunt Electric Corporation is seeking an Executive Assistant to support the Project Delivery leadership team. You will manage schedules, travel, meetings, and documentation while upholding strict confidentiality and professional communication.

The role requires 5+ years of executive support experience, proficiency with Microsoft Office, and the ability to multitask in a fast-paced environment. A collaborative, customer-focused mindset is essential for success in our hybrid office setting.