Executive Assistant

Hunt Electric Corporation; Eagan (MN); Hybrid; USD 67,000 - 92,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and

401(k) match and ESOP

Annual discretionary bonus

PTO and holidays

Flexible hybrid schedules

Job summary

Hunt Electric Corporation is seeking an Executive Assistant to provide comprehensive administrative support to the executive team. The role requires strong organization, confidentiality, and professional calendar coordination to support the President, CFO, and CPO, with potential additional executives.

You will manage calendars, travel arrangements, meeting logistics, and prepare reports while ensuring timely communication and meticulous record-keeping in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in Business Administration or related field preferred.
• 5+ years of proven similar experience directly assisting executive level teams.
• Proficient in Microsoft Office products, intermediate in Excel.
• Display a high level of confidentiality in all business matters.
• Ability to work independently as well as in a collaborative team environment.
• Excellent customer service, written and verbal communication skills.
• Strong phone contact handling skills and active listening.
• Self-motivated and able to work in a fast-paced environment with heavy workload.
• Ability to multitask, prioritize and manage time effectively while staying organized.
• Ability to meet deadlines and adapt to changes in priorities.

Responsibilities

• Prepare documents for meetings of the Management team and other stakeholders.
• Schedule and maintain calendars and coordinate travel for the President, CFO, and CPO, with possible others on the executive team.
• Coordinate internal and external Management meetings and provide support including scheduling, meal orders, minutes, and follow up.
• Complete expense reports and/or credit card reconciliation.
• Collect and communicate monthly financial reports and metrics.
• Organize, maintain and retrieve corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Track and provide feedback and recommendations on organizational continuous improvement efforts.
• Other duties as assigned.

Skills

Microsoft Office

Excel

Communication

Phone handling

Time management

Confidentiality

Multitasking

Education

High school diploma

Associate degree

Bachelor's degree

Job description

Job Description Summary

The Executive Assistant is responsible for providing administrative support to the Executive team. This position requires strong organization and communication skills, a high level of confidentiality, and the ability to coordinate calendars in a timely and professional manner.

Job Description: Role & Responsibilities

• Prepare documents for meetings of the Management team and other stakeholders.
• Schedule and maintain calendars and coordinate travel for the President, Chief Financial Officer, Chief People Officer, with the possibility of others on the executive team.
• Coordinate internal and external Management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
• Complete expense reports and/or credit card reconciliation.
• Collect and communicate monthly financial reports and metrics.
• Organization, maintain and retrieve corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Track and provide feedback and recommendations on organizational continuous improvement efforts.
• Other duties as assigned.

#LI-HYBRID #Hunt #LI-AH1

Qualifications and Education Requirements

• High school diploma or equivalent required.
• Associate or bachelor's degree in Business Administration or related field preferred.
• 5+ years of proven similar experience directly assisting executive level teams.
• Must be proficient in Microsoft Office products, intermediate in Excel.
• Display a high level of confidentiality in all business matters.
• Ability to work independently as well as in a collaborative team environment.
• Excellent customer service, written and verbal communication skills.
• Strong phone contact handling skills and active listening.
• Self-motivated and able to work in a fast-paced environment with heavy workload.
• Ability to multitask, prioritize and manage time effectively while staying organized.
• Ability to meet deadlines and adapt to changes in priorities.

Key Skills and Competencies

• Approachable
• Trustworthy
• Strategic
• Organized
• Team player
• Action oriented
• Effective communicator

Physical Requirements

This job operates in a professional office environment. This role regularly uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines.

This position requires the ability to lift files and open file cabinets. Employees are frequently required to sit, stand, and occasionally required to bend, kneel, reach, stoop, or crouch.

This position may occasionally lift up to 10 pounds.

Why Hunt Electric?

100% Paid Premiums: Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family. Plus, a cash benefit if you opt out.

Three Pillars of Retirement: We are proud to offer three modes of retirement to ensure you are well-positioned for the future: a 401(k) match, profit sharing, and an ESOP that makes you an employee-owner.

Annual Discretionary Bonus: Employees enjoy an annual discretionary bonus based on company performance and individual contributions.

Work-Life Balance: 3+ weeks PTO to start, paid holidays, sick time, and flexible hybrid schedules for many positions.

Growth & Community: Internal learning and development, multiple Employee Resource Groups, family-friendly work events, and a deep commitment to community volunteering.

Pay Range: $66,560.00 - $92,160.00 Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only. In addition to base compensation, Hunt Electric offers a robust benefits plan. See below for additional details or visit our website at Hunt Electric Careers. Learn more about our benefits and culture: https://www.huntelec.com/employment/. Watch our Beyond the Breaker podcast to learn about what Hunt Electric is up to.

Hunt Electric Corporation and affiliates are equal opportunity employers and afford equal opportunity to all qualified applicants for consideration in all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other status protected under local, state or federal laws. Hunt Electric Corporation participates in E-Verify.

As part of our recruitment, screening, and hiring processes, your resume may be reviewed using AI tools to help us identify relevant skills and experience. The use of such AI tools is subject to human oversight and every hiring and employment-related decision is thoughtfully reviewed by a real person.

At Hunt Electric, we believe our strength lies in our people. As a 100% employee-owned company, our culture thrives on collaboration, innovation, and shared success. Since our founding in 1965, we've grown into a national leader in electrical design, construction, and maintenance, delivering full-service solutions across diverse industries, from healthcare and data centers to renewable energy and infrastructure projects.

Our core values: We Honor Our Commitments, We Set the Pace, We Find a Way, and We Are Better Together, are more than just words. They are the principles that guide our daily operations and long-term vision. These values have been integral to our identity since our inception and continue to shape our approach to business and teamwork.

Our benefits include 100% employer-paid health, dental, and vision insurance, a flexible hybrid work schedule, generous paid time off, and a robust 401(k) plan with matching contributions. Employees also participate in our Employee Stock Ownership Plan (ESOP), turning our efforts into ownership and aligning everyone's success.

Professional growth is a cornerstone of our culture. We offer in-house learning and development programs, career pathing opportunities, and support for skill enhancement to help our team members thrive. We also have Employee Resource Groups that foster a sense of community and belonging. Beyond the workplace, we encourage our employees to engage with causes they're passionate about, whether it’s participating in charity events, community service, or our donation match program.

Our commitment to social responsibility reflects our belief in making a positive impact on the communities we serve. Joining Hunt Electric means being part of a team where your contributions matter, your development is encouraged, and your success is shared. We’re a company that values collaboration, innovation, and doing great work together.

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