Executive Assistant to C-Suite Leaders

Hunt Electric; Eagan (MN); Hybrid; USD 67,000 - 92,000; Full time

Benefits offered by this job

Employer-paid premiums

401(k) match

Profit sharing

ESOP

Annual discretionary bonus

PTO/holidays + hybrid schedules

Job summary

Hunt Electric is seeking an Executive Assistant in Minnesota to provide high-level administrative support to the executive team. The role requires strong organization, discretion, and calendar coordination for the President, CFO, and Chief People Officer, with potential involvement from other executives.

You will prepare meeting documents, manage calendars, coordinate travel, and support meetings with minutes, follow-ups, and expense reporting.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Business Administration or related field preferred.
• 5+ years of proven similar experience directly assisting executive level teams.
• Must be proficient in Microsoft Office products, intermediate in Excel.
• Display a high level of confidentiality in all business matters.
• Ability to work independently as well as in a collaborative team environment.
• Excellent customer service, written and verbal communication skills.
• Strong phone contact handling skills and active listening.
• Self-motivated and able to work in a fast-paced environment with heavy workload.
• Ability to multitask, prioritize and manage time effectively while staying organized.
• Ability to meet deadlines and adapt to changes in priorities.

Responsibilities

• Prepare documents for meetings of the Management team and other stakeholders.
• Schedule and maintain calendars and coordinate travel for the President, Chief Financial Officer, Chief People Officer, with the possibility of others on the executive team.
• Coordinate internal and external Management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
• Complete expense reports and/or credit card reconciliation.
• Collect and communicate monthly financial reports and metrics.
• Organization, maintain and retrieve corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Track and provide feedback and recommendations on organizational continuous improvement efforts.
• Other duties as assigned.

Skills

Microsoft Office

Excel

Confidentiality

Communication skills

Multitasking

Time management

Education

High school diploma or equivalent

Associate or bachelor’s degree in Business Administration or related field preferred

Job description

Hunt Electric is seeking an Executive Assistant in Minnesota to provide high-level administrative support to the executive team. The role requires strong organization, discretion, and calendar coordination for the President, CFO, and Chief People Officer, with potential involvement from other executives.

You will prepare meeting documents, manage calendars, coordinate travel, and support meetings with minutes, follow-ups, and expense reporting.