Senior Executive Assistant, Space Systems Program

Galapagos LLC.; Colorado Springs (CO); Presencial; USD 115.000 - 125.000; Jornada completa

Descripción de la vacante

Galapagos Federal Systems LLC seeks an Executive Assistant to support US Space Force leaders and the SYD 81 PAE – Infrastructure Program Office. You will handle executive-level admin, calendars, logistics, and cross-functional coordination to enable mission success.

Requirements include an active TS/SCI clearance, 5+ years of DoD/government admin experience, and ETMS2 proficiency. Bachelor's degree required; US citizenship essential.

Formación

• Active TS/SCI clearance.
• 5+ years of executive-level admin or program support in DoD/government.
• Experience using ETMS2 or similar task management systems.
• Knowledge of program management concepts, processes and best practices.
• Experience supporting Space Program Office, MAJCOM, or FLDCOM environment is highly desired.
• Ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment.
• Experience coordinating with program leadership and senior government stakeholders.

Responsabilidades

• Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML PSAs.
• Manage SML and ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including Teams support, meeting readiness, and visitor access.
• Collect and consolidate readiness data, RSVPs, and Visit Access Requests from SYD staff.
• Support SML-level facilities, supplies, records and documentation management.
• Manage and track actions within ETMS2, including assigning and sub-assigning tasks.
• Review task status, monitor suspense dates, and send notifications for timely completion.
• Prepare and distribute Weekly Activity Reports and other program documents for government leadership.
• Collaborate with cross-functional teams and senior stakeholders to support objectives.

Conocimientos

Executive support

ETMS2 experience

DoD/government coordination

Space program office exposure

Multitasking in fast-paced env

TS/SCI clearance

Educación

Bachelor’s degree

Herramientas

ETMS2

Descripción del empleo

Galapagos Federal Systems LLC seeks an Executive Assistant to support US Space Force leaders and the SYD 81 PAE – Infrastructure Program Office. You will handle executive-level admin, calendars, logistics, and cross-functional coordination to enable mission success.

Requirements include an active TS/SCI clearance, 5+ years of DoD/government admin experience, and ETMS2 proficiency. Bachelor's degree required; US citizenship essential.