Senior Executive Assistant - Remote & Calendar Maestro

Orbital Engineering, Inc.; Pittsburgh (Allegheny County); Remote; USD 61,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) retirement plan

Life and AD&D insurance

Paid time off

Job summary

Orbital Engineering, Inc. is seeking a highly organized and proactive Executive Assistant for a REMOTE WORK position. The role provides high-level administrative support to multiple executives, including travel arrangements and meeting coordination.

Responsibilities include preparing professional documents, managing calendars, coordinating events, and liaising with internal and external stakeholders. A minimum of 5 years in an executive assistant role is required, with strong ethics and

Qualifications

• High school diploma or equivalent.
• Minimum of 5 (five) years’ experience in an Executive administrative assistant capacity.
• Must demonstrate strong ethics and values; be trusted; direct and truthful, with the ability to establish and maintain effective relationships.
• Expert in Microsoft products including Word and Excel.
• Experience with analyzing data, financial reporting, data inventory management and program auditing (e.g., Excel).
• Demonstrated ability to organize multiple assignments, complex tasks, and competing priorities to produce accurate results.
• Ability to collaborate in cross-functional work teams to develop and implement efficiencies.
• Must be resourceful with strong initiative and a solution-oriented approach.
• Proven track record of supporting senior/executive level leadership.

Responsibilities

• Provide high-level administrative support to multiple executives, including meeting arrangements and travel planning.
• Manage key processes including information distribution and scheduling at executive level.
• Prepare or edit professional documentation, spreadsheets, reports, and presentations.
• Lead and organize client and employee engagement events.
• Coordinate vendors for property maintenance and repairs.
• Act as liaison between senior leadership and internal/external stakeholders.
• Assist in project management and task tracking to ensure timely completion.
• Schedule domestic and international travel and manage travel budgets.
• Manage daily executive calendars and resolve scheduling conflicts.
• Maintain confidential information with discretion and professionalism.

Skills

Organization

Communication

Time management

Problem solving

Education

Bachelor’s degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

Orbital Engineering, Inc. is seeking a highly organized and proactive Executive Assistant for a REMOTE WORK position. The role provides high-level administrative support to multiple executives, including travel arrangements and meeting coordination.

Responsibilities include preparing professional documents, managing calendars, coordinating events, and liaising with internal and external stakeholders. A minimum of 5 years in an executive assistant role is required, with strong ethics and