Executive Assistant - REMOTE

Orbital Engineering, Inc.; Pittsburgh (Allegheny County); Remote; USD 61,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) retirement plan

Life and AD&D insurance

Paid time off

Job summary

Orbital Engineering, Inc. is seeking a highly organized and proactive Executive Assistant for a REMOTE WORK position. The role provides high-level administrative support to multiple executives, including travel arrangements and meeting coordination.

Responsibilities include preparing professional documents, managing calendars, coordinating events, and liaising with internal and external stakeholders. A minimum of 5 years in an executive assistant role is required, with strong ethics and

Qualifications

• High school diploma or equivalent.
• Minimum of 5 (five) years’ experience in an Executive administrative assistant capacity.
• Must demonstrate strong ethics and values; be trusted; direct and truthful, with the ability to establish and maintain effective relationships.
• Expert in Microsoft products including Word and Excel.
• Experience with analyzing data, financial reporting, data inventory management and program auditing (e.g., Excel).
• Demonstrated ability to organize multiple assignments, complex tasks, and competing priorities to produce accurate results.
• Ability to collaborate in cross-functional work teams to develop and implement efficiencies.
• Must be resourceful with strong initiative and a solution-oriented approach.
• Proven track record of supporting senior/executive level leadership.

Responsibilities

• Provide high-level administrative support to multiple executives, including meeting arrangements and travel planning.
• Manage key processes including information distribution and scheduling at executive level.
• Prepare or edit professional documentation, spreadsheets, reports, and presentations.
• Lead and organize client and employee engagement events.
• Coordinate vendors for property maintenance and repairs.
• Act as liaison between senior leadership and internal/external stakeholders.
• Assist in project management and task tracking to ensure timely completion.
• Schedule domestic and international travel and manage travel budgets.
• Manage daily executive calendars and resolve scheduling conflicts.
• Maintain confidential information with discretion and professionalism.

Skills

Organization

Communication

Time management

Problem solving

Education

Bachelor’s degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

Orbital Engineering, Inc. is currently seeking a highly organized and proactive Executive Assistant for a REMOTE WORK position. This position requires exceptional communication, time management, and problem-solving skills to anticipate needs, streamline operations, and ensure seamless coordination across the leadership team.

Essential Functions

• Provide high-level administrative support to multiple executives, including meeting arrangements, coordination, and follow-through; travel arrangements, correspondence, filing, phone messages, expense reporting, coordinating global meeting calendar for leadership team.
• Manage key processes including distribution of information and/or reports, and scheduling or oversight of functional and executive level communications and meetings.
• Prepare or edit professional documentation, spreadsheets, reports, presentations, and other correspondence.
• Lead and organize numerous client and employee engagement events.
• Coordinate vendors for maintenance and repairs at various company leased properties or company related properties.
• Act as a liaison between senior leadership and various internal and external stakeholders.
• Ability to act independently with little or no supervision.
• Assist in project management and task tracking to verify projects or initiatives are completed on time.
• Schedule domestic and international travel, organize virtual and/or in-person meetings, and manage travel budgets in a cost-effective manner.
• Manage daily executive calendars by scheduling meetings, managing communications, and resolving overlapping meetings and conflicts.
• Manage confidential information with discretion and professionalism.
• Maintain superior customer service for all clients and resolve issues as they arise; ensure timely responses to both internal and external clients.

Other Duties

Please note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice.

Qualifications

• High school diploma or equivalent
• Minimum of 5 (five) years’ experience in an Executive administrative assistant capacity.
• Must demonstrate strong ethics and values; be widely trusted; direct and truthful, with the ability to establish and maintain effective relationships.
• Expert in Microsoft products including Word and Excel.
• Experience with analyzing data, financial reporting, data inventory management and program auditing (e.g., Excel, etc.).
• Demonstrated ability to effectively organize multiple assignments, complex assignments, and competing priorities to produce accurate results.
• Ability to collaborate in cross-functional work teams in the development and implementation of efficiencies.
• Must be resourceful, have strong initiative and a solution-oriented approach to situations.
• Proven track record of supporting and working with senior/executive level leadership.
• Meticulous attention to detail.
• This position requires the ability to pass a post-offer drug (including marijuana) and alcohol test in compliance with Federal regulations and is also subject to random testing as a condition of continued employment.

Preferred Qualifications

• Bachelor’s degree from an accredited institution
• Corporate experience in a matrix organization.
• Experience supporting Executive Personnel in an industrial sector such as: oil & gas, construction, chemical manufacturing, mining, utilities, power generation, engineering services, or similar.

Location Note:

This is a remote position. Compensation is based on market data and internal equity and may vary depending on the candidate’s location.

Salary Range:

$61,000-$90,000 annually (based on experience, qualifications, and location)

A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, company-paid maternity and bonding leave, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

About Orbital:

Powered by People, Driven by Solutions

Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.

Equal Opportunity Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.