Senior Executive Assistant (Remote)

Hey Girl Friday®; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Hey Girl Friday is seeking a skilled Senior Executive Assistant (Client Advocate) to support clients with administrative, operational, and organizational tasks in a fully remote setting. This role is designed for experienced executive assistants who can manage priorities, improve workflows, and provide reliable support to business leaders.

The successful candidate will manage calendars, communications, projects, and daily operations, acting as a trusted partner for clients while maintaining

Qualifications

• Must be based in the United States.
• Minimum 5 years of experience as an Executive Assistant or in Operations.
• Minimum 3 years of experience working in a remote environment.
• Available Monday to Friday during business hours in the respective time zone.
• Ability to commit at least 20 hours per week and a minimum one-year engagement.
• Proficiency in Google Suite and Microsoft 365.
• Experience using multiple project management tools.
• Strong written and verbal communication skills.
• Reliable internet connection and professional home office setup with computer, webcam, and necessary devices.
• Ability to organize workload based on priorities and deadlines.

Responsibilities

• Manage client calendars, meetings, priorities, and schedules.
• Handle email communication, prioritize requests, and prepare professional responses and follow-ups.
• Support operational processes by organizing workflows, managing logistics, and improving administrative efficiency.
• Coordinate projects, track deadlines, and ensure high-priority tasks are completed on time.
• Maintain confidentiality while handling sensitive client information and business operations.
• Anticipate client needs, solve problems proactively, and take ownership of assigned responsibilities.
• Collaborate effectively with clients and internal teams while maintaining professionalism.

Skills

Executive support

Calendar management

Communication

Independent work

Confidentiality

Education

Bachelor's degree preferred

Tools

Google Suite

Microsoft 365

Project management tools

Job description

Hey Girl Friday is seeking a skilled and proactive Senior Executive Assistant (Client Advocate) to support clients with administrative, operational, and organizational responsibilities in a fully remote environment. This role is designed for experienced executive assistants who can manage priorities, improve workflows, and provide reliable support to business leaders.

The successful candidate will act as a trusted partner for assigned clients by managing schedules, communications, projects, and daily operations. This position requires strong organizational skills, confidentiality, excellent communication, and the ability to work independently while delivering a high level of client-focused support.

Key Responsibilities

• Manage client calendars, meetings, priorities, and schedules while ensuring accuracy and avoiding conflicts.
• Handle email communication, prioritize requests, and prepare professional responses and follow-ups.
• Support operational processes by organizing workflows, managing logistics, and improving administrative efficiency.
• Coordinate projects, track deadlines, and ensure high-priority tasks are completed on time.
• Maintain confidentiality while handling sensitive client information and business operations.
• Anticipate client needs, solve problems proactively, and take ownership of assigned responsibilities.
• Collaborate effectively with clients and internal teams while maintaining professionalism.

Requirements

• Must be based in the United States.
• Minimum 5 years of experience as an Executive Assistant or in Operations.
• Minimum 3 years of experience working in a remote environment.
• Available Monday to Friday during business hours in the respective time zone.
• Ability to commit at least 20 hours per week and a minimum one-year engagement.
• Proficiency in Google Suite and Microsoft 365.
• Experience using multiple project management tools.
• Strong written and verbal communication skills.
• Reliable internet connection and professional home office setup with computer, webcam, and necessary devices.
• Ability to organize workload based on priorities and deadlines.

Strong knowledge of

• Executive Administration & Calendar Management
• Google Suite, Microsoft 365 & Project Management Tools
• Remote Operations, Client Communication & Workflow Improvement Bachelor's Degree Preferred in Business Administration, Management, or a related field