Senior Executive Assistant & Records & Program Support

Heartland Consulting; Virginia (MN); On-site; USD 70,000 - 95,000; Full time

Job summary

Heartland Consulting is seeking a Senior Executive Assistant to provide high-level administrative and program support to the Marine Minerals Administration (MMA) in Sterling, Virginia.

The role requires independence in a fast-paced federal setting, coordinating calendars, travel, records, and communications while protecting confidential information. On-site work in Sterling is required, with liaison to senior management.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum five years of progressive administrative and executive support experience.
• Ability to serve as primary contact and liaison for senior offices.
• Strong computer and Internet research skills and project coordination experience.
• Ability to work with all levels of management, staff, clients, and vendors.
• Proven discretion handling confidential information; U.S. Citizenship.

Responsibilities

• Provide proactive administrative and executive support to the MMA OSR Front Office team.
• Manage calendars, screening calls, travel, meetings, and event logistics.
• Assist with records management, inventory, and metadata labeling of files.
• Coordinate with BOEM/MMA/OSR and maintain documentation and SOPs.
• Support OSR communications, data calls, and documentation processes.
• Prepare reports and financial data; supervise other staff as needed.

Skills

Interpersonal skills

Project coordination

Discretion with confidential info

Liaison with senior management

Research skills

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Copilot

Microsoft Power Automate

Microsoft Forms

Job description

Heartland Consulting is seeking a Senior Executive Assistant to provide high-level administrative and program support to the Marine Minerals Administration (MMA) in Sterling, Virginia.

The role requires independence in a fast-paced federal setting, coordinating calendars, travel, records, and communications while protecting confidential information. On-site work in Sterling is required, with liaison to senior management.