Senior Executive Assistant & Records Programs Lead

Heartland Consulting; Sterling (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Heartland Consulting in Sterling, Virginia, is seeking an experienced Senior Executive Assistant to provide high-level administrative, executive, records management, and program support to the MMA OSR Front Office Operations.

This role is ideal for a proactive, highly organized professional who thrives in a fast-paced federal environment and can operate with a high degree of independence while supporting senior leadership during a period of organizational transition.

Qualifications

• Bachelor's Degree or equivalent experience.
• Minimum of five years of progressive administrative and executive support experience.
• Ability to serve as primary contact and liaison for senior management.
• Strong computer and internet research skills, flexibility, and project coordination experience.
• Demonstrated ability to work with all levels of internal staff and external partners.
• U.S. Citizenship required.
• On-site work in Sterling, Virginia.

Responsibilities

• Provide a full range of ongoing, proactive administrative and executive support.
• Screen calls and manage calendars.
• Make travel, meeting, and event arrangements.
• Prepare reports and financial data.
• Train and supervise other support staff.
• Develop and maintain records management processes.
• Coordinate with internal teams and external clients.

Skills

Strong research skills

Interpersonal skills

Project coordination

Discretion

Liaison with senior management

On-site collaboration

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Copilot

Power Automate

Microsoft Forms

Job description

Heartland Consulting in Sterling, Virginia, is seeking an experienced Senior Executive Assistant to provide high-level administrative, executive, records management, and program support to the MMA OSR Front Office Operations.

This role is ideal for a proactive, highly organized professional who thrives in a fast-paced federal environment and can operate with a high degree of independence while supporting senior leadership during a period of organizational transition.