Senior Executive Assistant — Federal Office Operations

Heartland Consulting; Sterling (VA); On-site; USD 65,000 - 105,000; Full time

Job summary

Heartland Consulting is seeking an experienced Senior Executive Assistant to provide high-level administrative, records management, and program support to the Marine Minerals Administration (MMA), Office of Strategic Resources (OSR) Front Office Operations Support Team in Sterling, Virginia.

This role requires a proactive, highly organized professional who can work independently in a fast-paced federal environment while supporting senior leadership during a period of organizational transition.

Qualifications

• Bachelor's Degree or equivalent experience.
• Minimum of five (5) years of progressive experience providing administrative and executive support.
• Demonstrated ability to serve as the primary point of contact and liaison for senior management and executive offices.
• Strong computer and Internet research skills, flexibility, excellent interpersonal skills, and project coordination experience.
• Proven ability to work effectively with all levels of internal management and staff, outside clients, and vendors.
• Experience handling confidential and sensitive information with discretion.
• U.S. Citizenship.
• Ability to work on-site in Sterling, Virginia as the primary place of performance.

Responsibilities

• Provide a full range of ongoing, proactive administrative and executive support.
• Serve as the primary point of contact for internal and external matters pertaining to Executive Programs/Offices.
• Liaise with senior management teams and organize executive outreach and external relations efforts.
• Screen calls, manage calendars, and arrange travel, meetings, and events.
• Prepare reports and financial data, and train/supervise other support staff.
• Assist with physical and digital records management and documentation.

Skills

Executive support

Calendar management

Travel coordination

Records management

Vendors liaison

Interpersonal skills

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Copilot

Microsoft Power Automate

Microsoft Forms

Job description

Heartland Consulting is seeking an experienced Senior Executive Assistant to provide high-level administrative, records management, and program support to the Marine Minerals Administration (MMA), Office of Strategic Resources (OSR) Front Office Operations Support Team in Sterling, Virginia.

This role requires a proactive, highly organized professional who can work independently in a fast-paced federal environment while supporting senior leadership during a period of organizational transition.