Senior Executive Assistant - Public Trust

Zachary Piper; Washington (District of Columbia); On-site; USD 80,000 - 120,000; Full time

Job summary

Zachary Piper Solutions is seeking a Senior Executive Assistant to provide administrative and organizational support to senior directors within the Department of Energy. Responsibilities include managing complex travel arrangements, calendar coordination, high-level communication tasks, and document preparation, requiring at least 8 years of experience, ideally within federal government roles.

Qualifications

• Minimum 8 years of high-level executive support experience, preferably in the federal government.
• Prior experience supporting C-level executives.

Responsibilities

• Manages complex travel arrangements, including itinerary planning and Visa processing.
• Handles high-level communication and correspondence for senior directors.
• Prepares essential documents and manages financial oversight.

Skills

High-level communication

Calendar management

Travel management

Document management

Financial oversight

Education

Bachelor's degree in a relevant field

Job description

Zachary Piper Solutions is seeking a Senior Executive Assistant to provide administrative and organizational support to senior directors within the Department of Energy.

Public Trust required

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Comprehensive Travel Management : Manages complex travel arrangements for senior Directors, including itinerary planning, bookings, Visa / Passport processing, and compliance with international travel protocols.
• Advanced Calendar and Meeting Coordination : Maintains calendars for leadership and staff, coordinates with various entities, and oversees special events and meeting arrangements.
• High-Level Communication and Correspondence Management : Handles calls, manages messages, and responds to requests while drafting high-level correspondence for internal and external communications.
• Strategic and Confidential Administrative Support : Manages sensitive matters discreetly, provides comprehensive support including calendar management, meeting coordination, and workflow facilitation.
• Document and Presentation Preparation : Prepares and manages essential documents and presentations, assisting in materials for high-level meetings and events.
• Financial Oversight : Reconciles Government travel credit card statements and manages financial documentation with attention to detail.
• Information and Document Management : Develops, revises, and maintains key documents, compose reports, and assists in creating technical handouts.
• Data Compilation and Analysis : Participates in information collection and analysis on specialized topics.
• VIP Visitor Facilitation and Reception Management : Provides visitor services, manages the reception area, and handles executive contacts.
• Space Planning and Office Management : Manages space planning, office supply distribution, and mail management.
• Supplementary Administrative Responsibilities : Covers for federal administration assistants and handle additional duties as required.
• Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

EDUCATION / EXPERIENCE

• Minimum 8 years of high-level executive support experience, preferably in the federal government and a bachelor’s degree in a relevant field preferred.
• Prior experience supporting C-level executives.
• Ability to perform complex, sensitive, highly responsible, and confidential office administrative, secretarial, and clerical support functions.

Compensation :

k - depending on years of experience and degree