Executive Administrative Support III - TS/SCI w/ Poly

General Dynamics Information Technology; Bethesda (MD); On-site; USD 102,000 - 138,000; Full time

Job summary

Join a forward-thinking company dedicated to national safety and security, where your role as an Executive Administrative Support III is pivotal. You will serve as the primary point of contact for high-ranking officials, manage complex administrative tasks, and ensure seamless communication across various levels. This position offers a unique opportunity to contribute to critical missions while enjoying comprehensive benefits, professional growth, and a supportive work environment. If you are an experienced administrative professional with a passion for excellence, this role is perfect for you.

Benefits

401K with company match

Comprehensive health and wellness packages

Paid education and certifications

Paid vacation and holidays

Flex work weeks

Short and long-term disability benefits

Life and critical illness insurance

Qualifications

• 10+ years of experience as an administrative professional.
• Expert proficiency with MS Office products.

Responsibilities

• Provide administrative support to senior executives.
• Coordinate meetings, travel, and prepare briefings.

Skills

Administrative Process

Analytical Thinking

Calendar Management

Meeting Organization

Microsoft Applications

Education

Bachelor's degree

Tools

MS Office (Word, Excel, PowerPoint, Publisher, Outlook)

Job description

**Req ID:** RQ198520

**Type of Requisition:** Regular

**Clearance Level Must Be Able to Obtain:** Top Secret SCI + Polygraph

**Public Trust/Other Required:** None

**Job Family:** Business Administration

**Skills:**

Administrative Process,Analytical Thinking,Calendar Management,Meeting Organization,Microsoft Applications

**Experience:**

10 + years of related experience

**US Citizenship Required:**

Yes

**Job Description:**

**YOUR IMPACT**

Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats.

**HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACT**

+ Serves as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.

+ Interacts with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.

+ Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials.

+ Performs multiple critical and time-sensitive tasks simultaneously.

+ Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC.

+ Oversees and coordinates with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.

+ Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.

+ Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely response.

+ Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.

+ Assists with timekeeping and updating HR systems by serving as element Timekeeper.

+ Prepares regular (e.g., weekly) status reports to keep the SE apprised of important issues.

+ Prepare meeting agendas, record meeting minutes, noting those actions that require follow-up, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action.

+ Track incoming tasks actions and update element task action tracking systems.

+ Arrange domestic and foreign travel, compose travel cables and assist with processing travel vouchers.

+ Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.

+ Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared visitors.

+ Update and maintain records, files and other documents/materials (electronic or in hard copy).

+ Back up support is provided within component divisions as needed.

**WHAT YOU’LL NEED TO SUCCEED**

+ Position requires active Top Secret/SCI with Polygraph clearance.

+ Minimum two (2) years of experience working within the IC.

+ Bachelor’s degree and a minimum of eight (8) years of relevant experience as an administrative professional; or a minimum of twelve (12) years of relevant experience as an administrative professional.

+ Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.

+ Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.

+ Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).

+ Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.

**DESIRED QUALIFICATIONS**

+ Demonstrated ability to develop a professional network across organizational boundaries and at all levels.

+ Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level.

**WHAT GDIT CAN OFFER YOU**

+ 401K with company match

+ Comprehensive health and wellness packages

+ Internal mobility team dedicated to helping you own your career

+ Professional growth opportunities including paid education and certifications

+ Cutting-edge technology you can learn from

+ Rest and recharge with paid vacation and holidays

The likely salary range for this position is $102,000 - $138,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans