Senior Executive Assistant

Knowesis; Falls Church (VA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to provide vital support to the Defense Health Agency. This role involves managing suspense actions, coordinating assignments, and ensuring timely deliverables. Ideal candidates will have a strong background in executive-level support, a deep understanding of military structures, and proficiency in task management systems. Join a dynamic team committed to excellence and make a significant impact in a hybrid work environment. Your expertise will help streamline operations and enhance efficiency in a critical sector.

Qualifications

• 5+ years of executive support experience for senior staff.
• Expertise in task management and military organizational structure.

Responsibilities

• Manage suspense actions and coordinate assignments effectively.
• Prepare status reports and engage senior leaders to meet deadlines.

Skills

Executive-level support

Military rank structure understanding

Defense Travel System

Correspondence and Task Management System (CATMS)

Education

Bachelor’s Degree in Healthcare Administration

Bachelor’s Degree in Business Administration

Job description

Position: Senior Executive Assistant
Location: San Antonio, TX / Falls Church, VA
Work Environment: Hybrid
Clearance Required: None
Status: Contingent Upon Contract Award

Knowesis is currently seeking a Senior Executive Assistant with specific experience in developing benefit manuals to join our team providing support to the Defense Health Agency.

The Senior Executive Assistant will ensure efficient and effective management of suspense actions by coordinating assignments, maintaining a robust tracking system, and monitoring progress on open issues. They will proactively manage deliverables, prepare status reports, and engage senior leaders when necessary to meet deadlines and avoid overdue actions.

This position requires a Public Trust security clearance. Must obtain and maintain a NACI clearance and a CAC Card. Additionally, U.S. Citizenship is required (applicants without proof of U.S. Citizenship will not be considered due to the position's security clearance requirement).

The Job Duties and Responsibilities include but are not limited to the following:

• Perform all activities required to ensure the effective, efficient, timely, and responsive management of suspense actions tasked to, or internally generated including: the task assignment of suspense actions to subordinate Directorate organizations; the establishment and effective operation of an internal Directorate action tracking system; the comprehensive, continual monitoring of open issues; the development and preparation of status reports as appropriate or requested by the Government; and the proactive management of deliverables coming due to ensure that suspense timeline requirements are met, such as the initiation of timely remedial measures to engage senior leaders/managers as may be appropriate to avoid overdue suspense actions.

Required Qualifications:

• A minimum of five years of experience providing executive-level support to a senior GS, SES, or GO staff.
• Understanding of the Military rank structure and the organizational structure of the DoD.
• Minimum of 3 years of experience with the Defense Travel System.
• Expert level understanding and use of the Correspondence and Task Management System (CATMS).

Required Education:

• Bachelor’s Degree in Healthcare Administration or Business Administration.

Knowesis is committed to providing equal employment opportunities to all individuals based on merit and qualifications. We prohibit discrimination in all aspects of employment as required by Title VII of the Civil Rights Act and other applicable federal laws. Our company values all applicants and employees and fosters a work environment where everyone is treated with respect and dignity.