Executive Assistant

ADVANCED MANAGEMENT STRATEGIES GROUP(AMSG; Falls Church (VA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support senior leadership at the Defense Health Agency. This role involves a variety of responsibilities, including managing correspondence, scheduling, and supporting official events. Candidates should have a Bachelor's degree and experience in executive support, preferably within the Department of Defense.

Qualifications

• 3-5 years’ experience supporting executives in an Executive Assistant capacity.
• Previous DOD EA experience preferred.

Responsibilities

• Provide executive administrative support for leadership.
• Maintain and track official taskers and correspondence.
• Coordinate agendas for senior management meetings and logistics.

Skills

Organizational skills

Communication skills

Customer service

Problem solving

Attention to detail

Education

Bachelor’s degree

Tools

MS Office

SharePoint

Defense Travel System

Job description

Advanced Management Strategies Group (AMSG) is seeking an Executive Assistant to support the Division Chief, Chief Operating Officer (COO), and the Chief, Business Operations within the Solutions Delivery Division (SDD) at the Defense Health Agency. This is a contingent hire position.

AMSG supports a variety of Department of Defense (DoD), Department of Veterans Affairs (VA), Department of Homeland Security (DHS), Defense Health Agency (DHA), and the Federal Trade Commission (FTC) programs with performance management services. We take pride in our great work environment and highly motivated company. Join our team of top talent in supporting the federal government!

We hire Veterans and military family members!

Location: Remote & On site at Defense Health Headquarters located at 7700 Arlington Blvd, Falls Church, VA 22042-5101

Job Type: Full Time, Contract estimated to begin 1 Sept2025 – 31 Aug 2030

Citizenship & Clearance Requirements: Applicant must be a US Citizen and possess a current DoD Secret Clearance or Public Trust.

Education & Experience:

• Bachelor’s degree required.
• Required 3-5 years’ experience supporting executives in an Executive Assistant capacity.
• Previous DOD EA experience preferred.

Specific Duties & Responsibilities:

• • Provide executive administrative support for the leadership, including, but not limited to, Division Chief, Chief Operating Officer (COO) and Chief, Business Operations.
  • Maintain, track, and evaluate all DHA official taskers and correspondence using Government furnished tools.
  • Provide office correspondence and documentation support.
  • Ensure draft documents are coordinated among staff members and prepare final documents to incorporate comments.
  • Maintain the appointment calendar for the Division Chief, Chief Operating Officer (COO) and Business Operations Chief.
  • Maintain official files in accordance with DHA records management guidance.
  • Assist in coordinating the agenda of senior management team meetings, off-sites, staff meetings.
  • Manage conference room calendars, resolve conflicting reservation requests, post signs as needed, receive office visitors; execute office supply process, maintain inventory, procure, and stock new supplies.
  • Assist with the military and provide support for official travel; provide office correspondence support, publish phone rosters, pickup/deliver office mail, support SDD office automation, etc. Travel arrangements will be secured within 3 days upon receipt of the requirement.
  • Support SDD All-Hands and other official events including space reservations, staff notifications, set-up, logistics support and breakdown.
  • Provide office correspondence and documentation support. Draft, staff, and edit various communications documents including internal and external memoranda. Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
    • Ability to communicate professionally with all levels of management.
    • Strong customer service, organizational and interpersonal skills; problem solving and analytical abilities; and attention to detail.
    • Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
    • Proficiency with Defense Travel System and the Joint Travel Regulations.