Senior Executive Assistant, Policy Development

ICANN; Los Angeles (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ICANN’s Policy Development Support function seeks an Executive Assistant to provide high‑level administrative and coordination support to the Senior Vice President. The role manages calendars, travel, expenses, meeting preparation, and briefing materials, while tracking decisions, action items, and deadlines across a global team.

The position requires exceptional organization, clear communication, and discretion, with responsibilities spanning budget support, event coordination, and process

Qualifications

• Fluent English written and spoken; ability to manage confidential information.
• Minimum five years of advanced administrative/secretarial experience in a corporate setting or equivalent.
• Experience supporting a senior executive is preferred.
• Proficient with Microsoft 365 tools and financial/budget tracking is desirable.
• Strong organizational, multitasking, and deadline-driven capabilities.
• Ability to coordinate cross-functional meetings and travel across time zones.

Responsibilities

• Manage the SVP’s calendar, travel, expenses, and meeting preparation.
• Prepare agendas, briefing materials, and capture decisions and action items.
• Coordinate meetings and events, including ICANN Public Meetings and offsites.
• Support budgeting processes, tracking, and reporting for the function.
• Develop and maintain documentation, trackers, and templates to improve efficiency.

Skills

Organizational skills

Time management

Communication

Discretion

Diplomacy

Proactive problem solving

Learning quickly

Attention to detail

Education

Bachelor's Degree preferred

Tools

Outlook

MS Word

Excel

PowerPoint

Job description

ICANN’s Policy Development Support function seeks an Executive Assistant to provide high‑level administrative and coordination support to the Senior Vice President. The role manages calendars, travel, expenses, meeting preparation, and briefing materials, while tracking decisions, action items, and deadlines across a global team.

The position requires exceptional organization, clear communication, and discretion, with responsibilities spanning budget support, event coordination, and process