Senior Executive Admin & Travel Coordinator

Jobtailor; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Jobtailor in San Francisco is seeking an experienced Administrative Assistant to support three Senior Directors. You will manage calendars, coordinate meetings across time zones, arrange travel, and handle logistics with discretion.

This role requires 7+ years of admin experience, in-office presence 3 days a week, and strong communication. You will partner with Chiefs of Staff and senior leaders to maintain smooth operating rhythms and processes.

Qualifications

• 7+ years of administrative experience supporting multiple senior leaders.
• Ability to manage calendars across multiple leaders/time zones.
• Experience coordinating domestic and international travel.
• Strong organization and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Manage calendars for three Senior Directors, balancing priorities and proactively resolving conflicts
• Coordinate internal/external meetings across teams, leaders, and time zones
• Manage domestic/international travel, including itineraries, transportation, and schedule changes
• Support leadership meetings, offsites, and team events, including scheduling and logistics
• Partner with the Chief of Staff, Executive Assistant, and administrative partners on team operating rhythms and cross-functional coordination
• Manage expenses, purchase requests, and other administrative processes accurately and on time
• Track key deadlines, commitments, and follow-ups across the leaders supported
• Find opportunities to simplify administrative processes and improve team coordination
• Handle sensitive/confidential information with sound judgment and discretion
• Provide broader administrative support during peak periods and key team moments

Skills

Calendar Management

Travel Coordination

Time Management

Communication

Cross-functional Collaboration

Job description

Jobtailor in San Francisco is seeking an experienced Administrative Assistant to support three Senior Directors. You will manage calendars, coordinate meetings across time zones, arrange travel, and handle logistics with discretion.

This role requires 7+ years of admin experience, in-office presence 3 days a week, and strong communication. You will partner with Chiefs of Staff and senior leaders to maintain smooth operating rhythms and processes.