Senior Executive Assistant, People Experience

Zoox; Foster City (CA); On-site; USD 149,000 - 187,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support senior leaders in a fast-paced environment. This role offers a unique opportunity to engage with a dynamic team while managing critical scheduling, project management, and administrative tasks. You'll be at the forefront of organizational initiatives, ensuring smooth operations and contributing to the company's mission. If you're a proactive self-starter with a passion for excellence and a knack for juggling multiple priorities, this position is perfect for you. Join a mission-driven team and make a significant impact in a vibrant workplace!

Benefits

Paid Time Off

Health Insurance

Long-term Care Insurance

Life Insurance

Short-term Disability Insurance

Long-term Disability Insurance

Amazon Restricted Stock Units

Zoox Stock Appreciation Rights

Qualifications

• 8+ years of administrative experience in an Executive Assistant role.
• Strong organizational skills and excellent communication abilities.

Responsibilities

• Manage extensive calendar arrangements and schedule meetings.
• Plan and execute team off-sites and oversee project management.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Time Management

Discretion

Education

Bachelor's Degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Concur

TripActions

SAP Ariba

Job description

Zoox is looking to hire an Executive Assistant to support our Chief People Officer, Senior Director of Talent Acquisition, Director of People Partners, and Director of HRIS and People Operations. You will report directly to the Chief People Officer and work closely with other Executive Assistants and Administrative Business Partners across Zoox. This is an ideal position for you if you work well in a fast-paced environment, are a self-starter, and want to work on a dynamic and mission-driven team.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines. A high level of integrity and discretion in handling confidential information, and professionalism in working with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

In this role, you will...

• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes.
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite.
• Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communication.
• Help with new hire onboarding for scaling departments.
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements.
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed.

Qualifications

• 8+ years of administrative experience in an Executive Assistant or similar role.
• Bachelor's degree.
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs.
• Excellent written and verbal communication skills.
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products.

Bonus Qualifications

• Experience working with Concur, TripActions, or SAP Ariba.
• Previous exposure working with outside vendors, cross-functional internal stakeholders, and senior leadership.

Compensation

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. The salary range for this position is $149,000 to $187,000. A sign-on bonus may be offered as part of the compensation package. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits including paid time off (e.g., sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.