Executive Assistant to Chief Executive Officer

Career Group; San Mateo (CA); On-site; USD 170,000 - 210,000; Full time

Job summary

A leading innovator in the global tech industry is seeking a dynamic Executive Assistant to support the CEO. This role requires exceptional organizational skills, the ability to manage multiple tasks, and effective communication with stakeholders. The position is onsite in San Mateo, offering a competitive salary range of $170,000 to $210,000 per year.

Qualifications

• Proven experience as an Executive Assistant supporting C-suite executives.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Act as the primary point of contact between the CEO and stakeholders.
• Handle all aspects of business travel for the CEO.

Skills

Organizational Skills

Communication

Problem Solving

Tools

MS Office Suite

Collaboration Tools

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$170,000.00/yr - $210,000.00/yr

Direct message the job poster from Career Group

A leading innovator in the global tech industry is seeking a dynamic and highly organized Executive Assistant to provide exceptional support to our CEO. If you're a proactive, detail-oriented professional with the ability to handle multiple tasks in a fast-paced environment, we want to hear from you!

*This role is onsite 5 days a week in San Mateo

Role Overview:

As the Executive Assistant to the CEO, you will be the right hand of our CEO, ensuring smooth and efficient day-to-day operations. You will manage a variety of tasks that will require both strategic thinking and meticulous attention to detail. This is a highly visible, impactful role that requires excellent organizational and communication skills, a proactive approach, and the ability to work with multiple stakeholders at the highest levels of the organization.

Key Responsibilities:

• CEO Support: Manage the CEO’s calendar, schedule meetings, and prioritize daily tasks and commitments.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and efficient communication.
• Travel Coordination: Handle all aspects of business travel, including booking flights, hotels, and ground transportation for the CEO.
• Meeting Preparation: Organize and prepare for board meetings, executive sessions, and company-wide events, ensuring materials and agendas are prepared in advance.
• Project Management: Assist with special projects, track progress, and ensure timely completion of deadlines.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• General Administrative Tasks: Perform a variety of administrative duties as required, such as expense management, filing, and document preparation.

Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-suite executives, preferably within a global business environment.
• Exceptional organizational and multitasking abilities with the ability to manage competing priorities.
• Strong written and verbal communication skills with the ability to interact effectively with senior leadership and external stakeholders.
• High level of discretion and professionalism, with the ability to manage confidential and sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom).
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• Ability to thrive in a fast-paced and dynamic environment.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development and IT System Custom Software Development

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