Senior Executive Assistant, PDT Manufacturing

USA - 3390 Baxalta U.S., Inc.; Kendall Square (MA); On-site; USD 52,000 - 81,000; Full time

Job summary

Takeda in Cambridge, MA is seeking an experienced Executive Assistant to support the Head of PDT Manufacturing and the leadership team. You will manage calendars, coordinate meetings, arrange travel, and handle confidential documents.

You will support financial and procurement processes, prepare reports and presentations, and help onboard new team members while driving process improvements across the organization.

Qualifications

• High school diploma or GED required; an Associate or Bachelor's degree is preferred.
• Minimum of 8 years of relevant work experience.
• Strong PC literacy with advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Ability to work independently with discretion and maintain confidentiality.

Responsibilities

• Provide executive administrative support to the Head of PDT Manufacturing and leadership team.
• Manage calendars and schedule meetings, calls, and other interactions based on leadership priorities.
• Coordinate planning and execution of large team and leadership events.
• Prepare and manage documents and correspondence, including agendas, reports, emails, and presentations.
• Arrange business travel and complete expense reports accurately and on time.
• Support the PO process, including vendor and supplier documentation and AP inquiries.
• Onboard new team members and participate in process improvement initiatives.

Skills

Organizational skills

Communication skills

Discretion and confidentiality

Problem solving

Independent work

Education

High school diploma/GED

Associate or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Takeda in Cambridge, MA is seeking an experienced Executive Assistant to support the Head of PDT Manufacturing and the leadership team. You will manage calendars, coordinate meetings, arrange travel, and handle confidential documents.

You will support financial and procurement processes, prepare reports and presentations, and help onboard new team members while driving process improvements across the organization.