Executive Assistant

USA - 3390 Baxalta U.S., Inc.; Kendall Square (MA); On-site; USD 52,000 - 81,000; Full time

Job summary

Takeda in Cambridge, MA is seeking an experienced Executive Assistant to support the Head of PDT Manufacturing and the leadership team. You will manage calendars, coordinate meetings, arrange travel, and handle confidential documents.

You will support financial and procurement processes, prepare reports and presentations, and help onboard new team members while driving process improvements across the organization.

Qualifications

• High school diploma or GED required; an Associate or Bachelor's degree is preferred.
• Minimum of 8 years of relevant work experience.
• Strong PC literacy with advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Ability to work independently with discretion and maintain confidentiality.

Responsibilities

• Provide executive administrative support to the Head of PDT Manufacturing and leadership team.
• Manage calendars and schedule meetings, calls, and other interactions based on leadership priorities.
• Coordinate planning and execution of large team and leadership events.
• Prepare and manage documents and correspondence, including agendas, reports, emails, and presentations.
• Arrange business travel and complete expense reports accurately and on time.
• Support the PO process, including vendor and supplier documentation and AP inquiries.
• Onboard new team members and participate in process improvement initiatives.

Skills

Organizational skills

Communication skills

Discretion and confidentiality

Problem solving

Independent work

Education

High school diploma/GED

Associate or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Title: Executive Assistant, PDT Manufacturing

Location: Cambridge - Kendall Square - 500, MA

About the role

As an Executive Assistant, you will provide comprehensive administrative support to the Head of PDT Manufacturing and leadership team, helping to maximize efficiency and effectiveness across the organization. You will manage calendars, coordinate meetings and events, arrange travel, support financial and procurement processes, and manage documents and communications. This role requires strong organizational skills, sound judgment, confidentiality, and the ability to independently manage competing priorities while collaborating with stakeholders across Takeda.

How you will contribute

Provide comprehensive administrative support to the Head of PDT Manufacturing, leadership team, and their organizations. Manage calendars and schedule meetings, calls, and other interactions based on leadership priorities and business needs. Support the planning and coordination of large team and leadership events. Prepare and manage documents and correspondence, including meeting agendas, reports, emails, and presentations. Serve as a key point of contact for internal and external stakeholders, directing individuals to appropriate resources and information. Arrange business travel and complete expense reports accurately and on time. Support the Purchase Order (PO) process, including preparing vendor, consultant, and supplier payment documentation, submitting payment requests, and responding to Accounts Payable inquiries. Use Microsoft Outlook, Word, Excel, and PowerPoint to organize, track, document, and report information. Research solutions and respond to email and phone inquiries with minimal supervision while interacting effectively with employees at all levels of the organization. Own and execute the onboarding process for new team members and internal transfers, and participate in continuous process improvement initiatives.

What you bring to Takeda

High school diploma/GED required; an Associate or Bachelor's degree is preferred. Minimum of 8 years of relevant work experience or an equivalent combination of education, training, and experience; industry experience is preferred. Strong PC literacy with advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Excellent verbal and written communication skills. Strong organizational, problem-solving, and decision-making skills with the ability to manage competing priorities and adapt to changing demands. Demonstrated ability to work independently, exercise sound judgment, maintain confidentiality, and operate effectively with minimal supervision. Ability to collaborate and build effective relationships across a matrixed organization and with stakeholders at all levels.

More about us

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work. Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world. #GMSGQ #ZR1 #LI-MA1

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. For Location: USA - MA - Cambridge - Kendall Square - 500 U.S. Hourly Wage Range: $37.55 - $58.97 The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations USA - MA - Cambridge - Kendall Square - 500

Worker Type Employee Worker Sub-Type Regular Time Type Full time Job Exempt No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Takeda is an industry-leading, global pharmaceutical company with an unwavering dedication to putting patients at the center of everything we do. We live our values of Takeda-ism - Integrity, Fairness, Honesty, and Perseverance - and are united by our mission to strive towards Better Health and a Brighter Future for people worldwide through leading innovation in medicine. Here, everyone matters and you will be a vital contributor to our inspiring, bold mission. At Takeda, you will make an impact on people’s lives – including your own. Takeda is an equal opportunity employer.