Senior Executive Assistant & Operations Liaison

Robroy Industries; Gilmer (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Robroy Industries is seeking an experienced Administrative Executive Assistant to support the Executive Management team. The role involves coordinating travel, managing calendars and budgets, and handling confidential communications across the organization.

The ideal candidate will have senior management support experience in a manufacturing setting, with strong organizational skills, discretion, and the ability to independently prioritize and resolve issues promptly.

Qualifications

• High School Diploma or GED required.
• Experience in a high paced professional office environment.
• Experience coordinating travel and meeting requirements.
• Experience record-keeping, travel and budget expense management.

Responsibilities

• Represent the Executive Management team in dealing with Level management and personnel across plant and affiliated entities.
• Convey directives, management philosophies and policies to extend executive influence.
• Use independent discretion and sound judgement to handle urgent priorities for the Executive Management team.
• Act as lead to prevent decision bottlenecks and facilitate ongoing operations.
• Manage executives’ schedules and calendar commitments for optimum effectiveness.
• Handle highly confidential materials and communications from all management levels.
• Interface between Corporate, CFO, CEO and Division Presidents on related matters.
• Coordinate preliminary data gathering on all incoming calls for the Executive Management office.
• Manage the Division's budget and travel expenses within budgeted limits.
• Authorized to use a company credit card for business purchases or travel authorization.
• Ensure adherence to ISO processes, procedures, and quality policy.
• Document department processes and train cross-functional staff as necessary.

Skills

Associate degree required

Senior management support

Manufacturing environment

Education

High School Diploma or GED

Experience in high paced professional office

Experience coordinating travel and meetings

Experience record-keeping, travel and budget expense management

Job description

Robroy Industries is seeking an experienced Administrative Executive Assistant to support the Executive Management team. The role involves coordinating travel, managing calendars and budgets, and handling confidential communications across the organization.

The ideal candidate will have senior management support experience in a manufacturing setting, with strong organizational skills, discretion, and the ability to independently prioritize and resolve issues promptly.