Executive Assistant

Robroy® Industries; Gilmer (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Robroy Industries in Texas seeks a skilled Executive Assistant to support the CEO and senior management. You will coordinate travel, schedule, budgets, and confidential tasks, acting as a liaison between executives, sales teams, vendors, and internal departments.

The role requires discretion, strong organizational abilities, and proactive decision making in a manufacturing environment. This is an on-site, full-time position based in Gilmer, TX, with responsibilities spanning administrative

Qualifications

• High school diploma or GED required.
• Experience in a high paced professional office environment preferred.
• Experience coordinating travel, meetings and budgets.
• Exceptional organizational and communication skills.

Responsibilities

• Represent the Executive Management team with internal and external stakeholders.
• Convey directives and policies clearly and consistently.
• Exercise independent discretion in urgent/priority tasks.
• Lead travel planning, calendar management, and meeting coordination.
• Oversee division budgets and travel expenses.
• Maintain confidential information with discretion.

Skills

Organizational skills

Verbal communication

Written communication

Education

High School diploma or GED

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

Job Details

Act as a point of support as well as an extension of the Executive Management team. Acts as liaison between Executive Management and sales representatives, vendors, Associates and other Robroy businesses and divisions. Responsible for travel, budget and managing the Retreat. Perform and coordinate confidential administrative and secretarial duties to support Executive Management. Requires a broad knowledge of organizational operations and policies, a high degree of discretion, confidentiality and self-initiation through independent decision making.

Key Skills

• Exceptional Organizational, Verbal & Written Communication Skills

Preferred Requirements

• Associates or Bachelor's Degree
• Experience in Senior Management Level Support Position
• Experience in a Manufacturing Environment

Required Education / Experience / Skills

• High School Diploma or GED Mandatory
• Experience in a High Paced Professional Office Environment
• Experience Coordinating Travel and Meeting Requirements
• Experience Record-Keeping, Travel and Budget Expense Management
• Exceptional Organizational, Verbal & Written Communication Skills

Essential Duties and Responsibilities

• Represent the Executive Management team in dealing with all Level management and personnel within the plant and beyond with affiliated entities, external vendors and contacts on a wide variety of business matters, including marketing, sales, operations, personnel matters, etc.
• Accurately and consistently conveys the Executive Management teams directives, management philosophies and policies to extend the influence
• Consistently use independent discretion and sound judgement in a variety of functions by identifying urgency, priority, and know when the behalf of the Executive Management team at appropriate times
• Act in the Executive Management team's lead to prevent decision making bottlenecks and to facilitate ongoing operations.
• Manage the Executives’ business opportunities, schedules, calendar commitments for optimum effectiveness
• Wise handling of the flow of information to and from the Executive Management team and handles highly confidential materials and communication from all levels of management and functions
• Act as an interface between Corporate, CFO, CEO and Board related matters and the Division General Managers/Presidents and the Management team
• Responsible for coordinating all preliminary data gathering on all incoming calls received through the Executive Management team's office
• Responsible for managing, planning, and overseeing the Division's budget and keeping travel expenses within budgeted limitations for personnel
• Authorized to use a company credit card in order to carry out business purchases or travel related authorization
• Responsible for adherence and knowledge of all ISO processes, procedures, flowcharts, and quality policy
• All department processes and procedures documented and the appropriate individual(s) trained and cross-trained as necessary

Level Of Supervision

• Moderate Direction

Supervisor Responsibility

• None

Technical Skills

• Microsoft Office Proficient