Executive Assistant

Robroy Industries; Gilmer (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Robroy Industries is seeking an experienced Administrative Executive Assistant to support the Executive Management team. The role involves coordinating travel, managing calendars and budgets, and handling confidential communications across the organization.

The ideal candidate will have senior management support experience in a manufacturing setting, with strong organizational skills, discretion, and the ability to independently prioritize and resolve issues promptly.

Qualifications

• High School Diploma or GED required.
• Experience in a high paced professional office environment.
• Experience coordinating travel and meeting requirements.
• Experience record-keeping, travel and budget expense management.

Responsibilities

• Represent the Executive Management team in dealing with Level management and personnel across plant and affiliated entities.
• Convey directives, management philosophies and policies to extend executive influence.
• Use independent discretion and sound judgement to handle urgent priorities for the Executive Management team.
• Act as lead to prevent decision bottlenecks and facilitate ongoing operations.
• Manage executives’ schedules and calendar commitments for optimum effectiveness.
• Handle highly confidential materials and communications from all management levels.
• Interface between Corporate, CFO, CEO and Division Presidents on related matters.
• Coordinate preliminary data gathering on all incoming calls for the Executive Management office.
• Manage the Division's budget and travel expenses within budgeted limits.
• Authorized to use a company credit card for business purchases or travel authorization.
• Ensure adherence to ISO processes, procedures, and quality policy.
• Document department processes and train cross-functional staff as necessary.

Skills

Associate degree required

Senior management support

Manufacturing environment

Education

High School Diploma or GED

Experience in high paced professional office

Experience coordinating travel and meetings

Experience record-keeping, travel and budget expense management

Job description

Locations

Raceway - Gilmer TX
Gilmer, TX 75644, USA

Description

Job Details: Act as a point of support as well as serves as an extension of the Executive Management team. Acts as liaison between Executive
Management and sales representatives, vendors, Associates and other Robroy businesses and divisions. Responsible for travel, budget and managing
the Retreat. Perform and coordinate confidential administrative and secretarial duties to support Executive Management. Requires a broad
knowledge of organizational operations and policies, a high degree of discretion, confidentiality and self-initiation through independent decision making

Preferred Requirements

• Associates or Bachelor's Degree
• Experience in Senior Management Level Support Position
• Experience in a Manufacturing Environment

Required Education / Experience / Skills

• High School Diploma or GED Mandatory
• Experience in a High Paced Professional Office Environment
• Experience Coordinating Travel and Meeting Requirements
• Experience Record- Keeping, Travel and Budget Expense Management

Essential Duties and Responsibilities

• Represent the Executive Management team in dealing with all Level management and personnel within the plant and beyond with affiliated entities, external vendors and contacts on a wide variety of business matters, including marketing, sales, operations, personnel matters, etc.
• Accurately and consistently conveys the Executive Management teams directives, management philosophies and policies to extend the influence
• Consistently use independent discretion and sound judgement in a variety of functions by identifying urgency, priority, and know when the behalf of the Executive Management team at appropriate times
• Act in the Executive Management team's lead to prevent decision making bottlenecks and to facilitate ongoing operations.
• Manage the Executives’ business opportunities, schedules, calendar commitments for optimum effectiveness
• Wise handling of the flow of information to and from the Executive Management team and handles highly confidential materials and communication from all levels of management and functions
• Act as an interface between Corporate, CFO, CEO and Board related matters and the Division General Managers/Presidents and the Management team
• Responsible for coordinating all preliminary data gathering on all incoming calls received through the Executive Management team's office
• Responsible for managing, planning, and overseeing the Division's budget and keeping travel expenses within budgeted limitations for personnel
• Authorized to use a company credit card in order to carry out business purchases or travel related authorization
• Responsible for adherence and knowledge of all ISO processes, procedures, flowcharts, and quality policy
• All department processes and procedures documented and the appropriate individual(s) trained and cross-trained as necessary

Level of Supervision

• Moderate Direction
• None

Technical Skills

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Full-Time