Senior Administrative Assistant, Foundation

Seattle Children's; Seattle (WA); On-site; USD 89,000 - 133,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

403(b)

Paid time off

Tuition reimbursement

Job summary

Seattle Children's is seeking an experienced administrative professional to perform a wide range of complex tasks supporting departments and executives. Responsibilities include organizing high volumes of work, preparing reports, and ensuring confidentiality while delivering excellent customer service.

The role requires strong background in executive support, data handling, and meeting minutes, with preference for a BA and notary potential.

Qualifications

• Six years of experience in a complex, responsible administrative position in a large organization.
• At least four years of experience providing complex administrative support to executive level (VP/SVP) positions.
• Experience taking and transcribing meeting minutes.
• Notary Public preferred.

Responsibilities

• Organize, prioritize and coordinate a high volume of work including confidential information.
• Duties include exceptional customer service to customers and visitors.
• Create, typing, editing, and proofreading department documents.
• Scheduling meetings and arranging travel.
• Entering, extracting, and analyzing data into reports and presentations.
• Coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices.
• Managing workload required to complete projects.

Skills

Executive support

Data entry

Meeting minutes

Customer service

Education

High school diploma or equivalent

BA degree (preferred)

Tools

Microsoft Office

Excel

Notetaking

Job description

Provide a wide range of highly complex administrative tasks. Responsibilities include the organization,

prioritization and coordination of a high volume of work including confidential information. Duties include

exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various

department documents; creating and maintaining filing systems; scheduling meetings and arranging travel;

entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget

preparation; auditing or reconciling financial statements and invoices; and managing workload required to

complete projects. Duties will vary by department.

Required Education and Experience

High school diploma or equivalent experience. Minimum of six (6) years of experience in a complex, responsible administrative position in a large organization. At least four (4) years of experience providing complex administrative support to executive level (VP/SVP ) positions OR internal EA experience for at least three (3) years. Experience taking and transcribing meeting minutes.

Required Credentials

N/A.

Preferred

BA degree or completion of college-level administration courses. Notary Public.

Compensation Range

$88,786.00 - $133,180.00 per year

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Benefits Information

• Seattle Children's offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more.

Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits .

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children's - to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families' ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho - the largest region of any children's hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Afforemative Action Employer.