Executive Admin to CFO/COO | Confidential Operations Support

YMCA of Greater Seattle; Seattle (WA); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

YMCA membership for you and household

Health insurance (Medical, Dental, Vis

Retirement with employer contributions

Mental health resources

Paid time off (PTO)

Childcare/day camp discounts

Job summary

The YMCA of Greater Seattle is seeking an organized and proactive Administrative Assistant to support the CFO and COO, ensuring efficient operations and discreet handling of confidential information in a fast-paced executive office.

You will manage calendars, coordinate meetings and travel, prepare reports, and serve as a communications link across departments, contributing to a well-run organization that serves the Seattle community.

Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field.
• Minimum of 2–5 years of administrative experience, preferably in a financial or executive support role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Attention to detail and accuracy in managing tasks and data.
• Ability to handle sensitive and confidential information professionally.
• Financial acumen and problem-solving skills.
• High level of professionalism and interpersonal skills.
• Proactive and resourceful, with the ability to manage competing demands effectively.
• Flexibility and adaptability in a fast-paced environment.

Responsibilities

• Calendar management for CFO/COO and logistics coordination for meetings.
• Coordinate meetings for the CDO with attendees and logistics.
• Prepare agendas, take minutes, and follow up on action items.
• Assist in preparing financial reports and presentations.
• Handle confidential information with discretion.
• Conduct research and data compilation for various projects.
• Arrange travel itineraries and accommodations.
• Support cross-department communication and information flow.
• Manage correspondence and flag urgent emails.
• Reconcile credit card statements and analyze expenses.
• Provide project support for daily tasks and longer initiatives.

Skills

Organizational skills

Communication

MS Office

Attention to detail

Problem-solving

Professionalism

Interpersonal skills

Adaptability

Education

Bachelor's degree in Business Administration, Finance, or related field

Tools

Microsoft Office Suite

Job description

The YMCA of Greater Seattle is seeking an organized and proactive Administrative Assistant to support the CFO and COO, ensuring efficient operations and discreet handling of confidential information in a fast-paced executive office.

You will manage calendars, coordinate meetings and travel, prepare reports, and serve as a communications link across departments, contributing to a well-run organization that serves the Seattle community.