Senior Executive Assistant & Operations Analyst

City of Alexandria; Alexandria (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

City of Alexandria is seeking a Management Analyst II/Executive Assistant to support senior City leadership with executive administrative duties and department functional support. The role handles confidential information, coordinates meetings, manages calendars, and prepares briefing materials for high-level decision-makers.

The position requires a four-year college degree or equivalent experience, mastery of Microsoft Office, and the ability to operate in a fast-paced, on-site environment with

Qualifications

• Requires four-year college degree or equivalent professional experience.
• Demonstrated knowledge of administrative support, management analysis, and handling sensitive information.
• Mastery of Microsoft Office Suite and related office technology; eligible for Virginia Notary Public.

Responsibilities

• Provide high-level administrative support for senior City leadership and departments.
• Manage executive calendars, meetings, and briefing materials.
• Coordinate front-desk operations, visitor handling, mail, and shipments.
• Prepare documents, presentations, and communications with accuracy.
• Perform invoice payments, account reconciliation, and inventory control.
• Support department functions and project data analysis as needed.
• Collaborate with internal and external stakeholders to track projects and dependencies.
• Lead special events planning and coordinate with City Manager's Office staff.

Skills

Executive support

Office management

Calendar management

Communication

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

City of Alexandria is seeking a Management Analyst II/Executive Assistant to support senior City leadership with executive administrative duties and department functional support. The role handles confidential information, coordinates meetings, manages calendars, and prepares briefing materials for high-level decision-makers.

The position requires a four-year college degree or equivalent experience, mastery of Microsoft Office, and the ability to operate in a fast-paced, on-site environment with